Administrative Assistant

Children’s Specialty Group (CSG) is seeking a highly organized and detail-oriented Administrative Assistant. This role is ideal for a proactive professional who enjoys balancing recruitment coordination, meeting management, data analytics, graphic design, and special projects in a fast-paced healthcare environment.

• Provide high-level administrative support to operational leadership by managing calendars, coordinating travel, preparing documents, processing reimbursements, and ensuring the efficient day-to-day operation of the office.
• Serve as a key resource for administrative functions while maintaining professionalism, confidentiality, and attention to detail.
• Plan, coordinate, and support meetings, events, and leadership initiatives by managing logistics, preparing presentations and meeting materials, recording minutes, and facilitating effective communication among participants.
• Maintain operational dashboards and generate reports that support strategic decision-making, performance monitoring, and quality improvement initiatives.
• Support recruitment efforts by coordinating interviews, travel arrangements, conference activities, and candidate communications while assisting with recruitment marketing materials and outreach campaigns.
• Maintain and update website content, provider information, announcements, and other digital communications to ensure accuracy and engagement.
• Assist with front desk coverage, answer phones, assist visitors, and manage incoming mail as needed.

• High School Diploma or GED.
• Minimum of 3 years of administrative, executive support, or coordinator experience.
• Advanced proficiency in Microsoft Office Suite, especially Excel, PowerPoint, Word, and Outlook.
• Strong organizational, analytical, and problem-solving skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities with exceptional attention to detail.

• Associate’s or Bachelor’s degree in Business Administration, Healthcare Administration, Communications, or a related field.
• Experience supporting executive leadership.
• Experience in healthcare administration or physician practice operations.
• Experience with data reporting, dashboard management, and website content management.