Office Administrator

## Office Administrator Apply:
Norfolk:
Full time:
Posted Yesterday:
REQ-Easton Coach Company LLC
** Pay Rate:** $22.50 hour
** Availability should be Monday – Friday 7a-3p, 8a-4p or 9a-5p and the ability to work on weekends and holidays when needed.
**** Ability to obtain a Military Base Pass is a plus.
** Responsibilities* Oversee day-to-day office activities as main point of contact and keep management informed regularly via verbal and electronic updates.
* Provide direct administrative support as needed, including scheduling appointments, meetings, and events; booking travel; mailing and shipping packages; and updating contacts database and employee lists.
* Provide clerical support when needed with assigned administrative duties such as sorting and distributing mail and preparing documents.
* Maintain inventory of office supplies; orders new supplies as needed.
* Manage all accounts receivable/payable functions for clients.
* In-house processing of invoices and processing through/with third party vendors.
* Manage transmission, download, and posting of payments files from in house software.
* Receive, records, and ensures deposit of all accounts receivable items.
* Facilitate and/or conducts research on behalf of managers, accountants, customer service representatives, and executive team members about payment, invoice issues etc.
* Trouble-shoot issues with all accounting-related systems and/or accounts receivable, vendor payments and related matters.
* Ensure timely response to vendor, client (internal/external) enquiries.
* Provide exemplary customer service to all clients, vendors, and other related staff.
* Assist executive team members, management, and other personnel on projects.
* Ensure office efficiency by maintaining common areas, organizing procedures, handling correspondence, managing file systems, and overseeing supplies and equipment.
* Manage vendor relationships, and coordinate food deliveries when requested.
* Manage all aspects of space/infrastructure planning (moves, additions, changes to workstations) and provide answers, resources, and solutions when requested.
* Perform or facilitate maintenance of office equipment including cleaning, maintenance, and repairs
** Education/Training:
** Associate’s degree in office administration or other related field from an accredited college or university is preferred. Will consider equivalent combination of education and experience.
** Experience/Abilities:
** Three (2) years of administrative and clerical experience. Strong business acumen. Proficient in Microsoft Office. Excellent communication skills.  Strong working knowledge of customer service principles and practices, ability to perform with minimum supervision and make decisions independently.