Executive Assistant to AVP of Enrollment Management

The Executive Administrative Assistant for the Associate Vice President of Enrollment Management provides support by planning,collaborating, and completing a wide range of assignments budget management and reconciliation, Enrollment Management operations,regulatory and policy review as well as managing special projects.

Serves as the Office Manager.

• As the office manager, monitor budgets for the office of Enrollment Management to ensure adherence to budgetary spending and monthly budget reconciliations State and University standards.
• Prepare procedures as needed to be included in the office procedure manual as applicable.
• Work with campus offices to ensure the accuracy of the department’s operational budget.
• Engage in on-going follow-up as necessary to resolve budget concerns.
• Effectively monitor the office Small Purchase Card according toall the regulations with less than one error per quarter
• Order office supplies and manage travel for the AVP for Enrollment Management
• Provide administrative support to the AVP by coordinating meetings and projects between Enrollment Management units (i.e.Admissions, Financial Aid, New Student Orientation & Special Events, Registrar, Student Financial Services, Residence Life, andother University Departments to include Academic Affairs, Student Affairs, Finance & Administration, etc.).
• Prepare summary reports, meeting minutes, response letters, and PowerPoint presentations as needed.
• Manage the online events calendar for all EM units.
• Participate in training activities to enhance skills that will improve professional and office efficiency and effectiveness
• Manage AVP and office calendar

• Prepare various accurate and timely reports and work closely with the AVP to summarize data derived from statistical analyses.
• Compile and extract assigned student course data using Accessand Excel to complete data request and research assignments.
• Utilize Colleague, previous reports, existing files, and/orstaff members to compile historical data and trends.
• Maintain scholarship and assistantship funding databases and/or spreadsheets.
• Works with various EM offices to update publications to ensure accurate and timely dissemination of information to the University public.
• Work with a team of professionals to plan and execute variousEM activities and events.
• Lead team projects as necessary providing written outlines and recommendations for adoption.

• Research student concerns that rise above the normal process.
• Engage in appropriate timely follow-up and provide written and/or oral responses to students and parents as permissible by university policies.
• Assist in summarizing feedback
• Assist AVP with handling requests for delay in payments of deposits and fees associated with enrollment of new students

• In collaboration with other units, assist in developing recommendations with procedure and policy changes.
• Serve on committees impacting Enrollment Management functions as directed.
• Attend meetings, participate with working groups, evaluate procedures and policies, and update Enrollment Management (EM) leadership process.
• Provide assistance to the Special Hearing Committee

• Manage inventory.
• Participate in campus activities and events such asregistration, open houses and orientation sessions.
• Maintain an acceptable work schedule. Supervise work studystudents and interns. Other duties within the scope of the position as assigned by the supervisor

Three (3) years of experience in administrative support; or any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved

Extensive experience with letter and report writing and presentations; fiscal management of large budgets; and developing spreadsheets.

Previous project planning experience, working in a higher education setting, as well as hands-on use of complex information systems .Bachelors degree in Business Administration or a related field ishighly preferred.

The salary range for this position is $50,000-$55,000

Norfolk State University conducts background checks on all candidates identified as a finalist for employment consideration.

The type of background check(s) performed are dependent upon the type of position for which you have been identified as a finalist and may include criminal history, including sexual offender registry checks, reference checks, degree validation, DMV (driving) records, license verification, and credit report reviews. The results of background checks are made available to…