Office Manager Job Norfolk area,Virginia USA,Business

Who We Are

Born digital, UST transforms lives through the power of technology. We walk alongside our clients and partners, embedding innovation and agility into everything they do. We help them create transformative experiences and human-centered solutions for a better world.

Role Description Office Manager Associate II - Workplace Management

Who We Are

UST is a mission-driven group of 29,000+ practical problem solvers and creative thinkers in more than 30 countries. Our entrepreneurial teams are empowered to innovate, act nimbly, and create a lasting and sustainable impact for our clients, their customers, and the communities in which we live.

With us, you’ll create a boundless impact that transforms your career—and the lives of people across the world.

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You Are

UST is searching for a highly organized, self-motivated and energetic office manager. You develop the organizational processes and systems for the office personnel. You have an approachable personality and have impeccable time management skills. You also have a positive, optimistic attitude and an active interest in the company’s best interest.

The Opportunity

Manage day-to-day office operations and procedures; ensure these procedures are being followed by associates
Manage vendors/suppliers, agreements, invoices, etc.
Coordinate with IT department on all technical assets, wifi, video conference, etc.
Support teams with meeting setups; catering, supplies, security access, etc.
Interact with high level leadership, showcasing attention to detail & professionalism
Maintain documentation for audits
Maintain and update database and other information of employees of assigned account.
Resolve / address queries of employees on day-to-day basis Implement the various workplace Management initiatives and actions as per the given guidelines.
Maintain office for audit compliances; prepare for internal/external audits
Support office with access controls and CCTV, and complete trainings on platforms
Seek resolution of all requests for service with a goal toward exceeding customer expectations.
Modify and track change control documentation to equipment and facilities
Manages incoming and outgoing office mail
Support the on-boarding process for employees, such as creating access and security badges.
Assist in implementing Corporate and/or Regional EHS policies and procedures
Monitor the car parking facilities and issue permits where necessary
Be available on phone to answer important queries
Perform all other duties as assigned per manager(s)
Ensure assigned projects are completed in a timely manner, within budget and with proper regard for safety
Ensure compliance with all regulatory requirements as related to equipment maintenance functions.
Maintaining effective communication with all employees/customers.
Keeping manager informed of significant issues regarding operation issues, customer complaints, etc.

This position description identifies the responsibilities and tasks typically associated with the performance of the position. Other relevant essential functions may be required.

What You Need

Associate or bachelor’s degree or equivalent experience
Prior experience handling office responsibilities, experience in customer service or related field with the corporate environment
Excellent written and verbal communication skills; proficient in English-language business writing Highly organized multitasker who works well in a fast-paced environment
Ability to rapidly learn and take advantage of new concepts, business models, and technologies

Skills:

Ability to quickly learn aspects of organization policies and processes
Ability to adapt to different environments and situations as the need arises
Good communication skills
Ability to interact with employees tactfully
Attention to detail
Ability to maintain a professional demeanour at all times
Demonstrated initiative when faced with problems and provide solution Strong…