Business Operations Coordinator, Wharton Legal Studies

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The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning.

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The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Business Operations Coordinator, Wharton Legal Studies

Coordinator, Program

Founded in 1881 as the world's first collegiate business school, the Wharton School of the University of Pennsylvania is shaping the future of business by incubating ideas, driving insights, and creating leaders who change the world. With campuses in both Philadelphia and San Francisco, Wharton has over 850 staff, a faculty population of more than 235 renowned professors, and 5,000 undergraduate, MBA, executive MBA, and doctoral students.

Each year 13,000 professionals from around the world advance their careers through Wharton Executive Education's individual, company-customized, and online programs. More than 104,000 Wharton alumni form a powerful global network of leaders who transform business every day. Wharton is home to a dynamic community of staff, bringing a wide range of skills, experiences, and perspectives. To learn more, visit www.wharton.upenn.edu.

The Business Operations Coordinator provides comprehensive administrative, financial, and operational support for Wharton's Legal Studies department. The position coordinates a variety of programs, projects, events, and academic activities; processes and monitors financial transactions; prepares reports and maintains operational records; and supports budget administration. The role also serves as a key resource for faculty, students, visitors, and other stakeholders, while supporting departmental processes and initiatives that promote efficient and effective operations.

• Coordinate departmental financial and business transactions, including travel reimbursements, purchase orders, vendor payments, journal entries, budget reallocations, and related financial activities, ensuring accuracy and compliance with University and Wharton policies.
• Provide comprehensive administrative and operational support for departmental meetings, seminars, conferences, workshops, and academic activities, including scheduling, travel arrangements, event logistics, communications, and maintenance of departmental calendars and records.
• Support academic programs, faculty, and students by coordinating course administration, instructional resources, faculty onboarding, and academic processes across undergraduate, MBA, and doctoral programs.
• Develop and maintain financial and operational reports, databases, and records, including monthly account reporting, and assist with budget administration, forecasting, fiscal year-end activities, and other financial reviews.
• Serve as a key departmental resource for faculty, students, visitors, academic advisors, and University partners, resolving routine issues, coordinating special projects, maintaining departmental web content, and identifying opportunities to improve administrative processes and service delivery.
• Other duties as assigned.

• A bachelor's degree and 2 to 3 years of experience or equivalent combination of education and experience is required.
• Strong organizational and…