BURSAR Job Norfolk area,Virginia USA,Finance & Banking

This position provides leadership for the University’s Bursar functions, ensuring financial stewardship, revenue integrity,compliance with Commonwealth of Virginia regulations, federal requirements, internal controls, and best practices in higher education financial administration. The Bursar plays a key role in safeguarding university revenues while supporting operational excellence, customer service, and student-centered financial services.

As a Level 2 Virginia public higher education institution, Norfolk State University requires this position to ensure compliance with applicable university policies, Commonwealth Accounting Policies and Procedures (CAPP), Department of Accounts (DOA) regulations,Treasury requirements, audit controls, and applicable financial reporting obligations.

Job Duties:

Bursar Operations Leadership:

Direct and oversee all Bursar Office operations,including:
Student billing and tuition assessment
Cashiering and payment processing
Student receivables management
Refund disbursements
Delinquent account collections
Payment plans
Account reconciliation
Revenue tracking and cash accountability Develop strategicimprovements to enhance efficiency, automation, and service delivery.
Ensure accurate and timely financial processing.

Student Financial Account Administration:

Oversee maintenance of student financial accounts.
Ensure accurate tuition, fee, housing, and miscellaneous charge assessments.
Lead account reconciliation between student accounts and university general ledger systems.
Oversee billing cycles, refunds, account adjustments, and waivers.
Manage receivables and aging reports.

Cashiering & Revenue Management:

Oversee cashiering operations for all university payment collections.
Ensure secure handling of:
Cash
Checks
Electronic payments
Credit card transactions
Online payment systems
Maintain strong internal controls related to cash handling and deposit management.
Ensure timely deposits in accordance with Treasury and university standards.
Reconcile daily revenue activity.

Compliance, Internal Controls &

Risk Management:

Establish and maintain strong internal controls for Bursar operations.
Ensure compliance with:
Commonwealth of Virginia CAPP Manual
Department of Accounts (DOA) regulations
State Treasury requirements
PCI-DSS standards
Federal Title IV regulations
GASB reporting requirements
University fiscal policies
Lead fraud prevention controls and financial risk mitigation.
Support audit readiness and financial accountability.

Collections & Receivables Oversight:

Oversee delinquent student account recovery processes.
Manage internal and external collection activities.
Ensure compliant receivable write-off and recovery procedures.
Monitor bad debt trends.
Recommend collection strategies to improve institutional cashflow.

Systems & Financial Technology Oversight:

Lead optimization of financial systems supporting Bursar functions.
Oversee integration and workflow improvements within:
Banner Student Finance
Financial ERP systems
Payment gateways
Electronic refund platforms
Cashiering software
Improve reporting accuracy, automation, and data integrity.

Leadership & Staff Management:

Supervise and develop Bursar Office personnel.
Build a culture of accountability, compliance, and customer service.
Conduct performance management, coaching, and succession planning.
Ensure cross-training and operational continuity.

Strategic Financial

Collaboration:

Collaborate with:
Financial Aid
Registrar
Controller’s Office
Budget Office
Procurement
Treasury
Student Affairs
Information Technology
External auditors

Salary: 90,

Minimum Qualifications:

Bachelor’s degree in:
Accounting, Finance, Business Administration, Higher Education Administration, Public Administration or Related field
Experience
Minimum 5–7 years progressive experience in: higher education

Bursar operations, Student Accounts, Cashiering, Receivables management, Revenue operations.
Minimum 3 years supervisory/management experience.
Direct Grants Management Experience
Experience with Fixed Asset Management including inventory
Experience managing financial compliance and audit processes.
Demonstrated ability to manage professional staff and fiscal unit.
Knowledge of generally accepted accounting principles.
Ability to…