Protocol Specialist

Position: PROTOCOL SPECIALIST
EXPERIENCE AND EDUCATION:

Essential Qualifications/Experience:

• Experience in an international military or governmental agency protocol environment.

• Experience on major joint or international military staff that includes planning of high-level events such as:
Conferences, Exercises, Seminars, Ceremonies and high-level visits (Preferably within NATO).

• Familiarity with NATO Protocol standards.

• Excellent organizational and communication skills.

• Experience in managing complex schedules.

• Experience in Management of electronic registration using Cvent.

• Experience in Management of protocol software i.e. Social Tables.

• Experience in Management of electronic seating plan drawing tools i.e. Autocad.

• Experience on Database managing tools (Microsoft Access).

• College degree or similar national academic qualification is required. 5 years of equivalent military or professional experience in a protocol or similar environment can be used as a substitute(s) for a university degree

• External of NATO Protocol Course Certificate desired, NOT essential

• Other Considerations:

ü Advanced knowledge of word processing, spreadsheet, project management, and graphics software

ü Protocol Officer Course or equivalent formal training

ü Portfolio, Programme and Project management (P3) course is desirable

ü Previous experience working with Flag/General Officers or equivalent is desirable

ü Foreign Language proficiency, particularly French is desirable

ü Attendance at the NATO Protocol Course, NATO School of Oberammergau is mandatory in the first six months. Tuition and travel shall be provided and therefore not included in the bid price

DUTIES/ROLE:

• Acting as focal liaison point with Local Authorities

• Developing and maintaining the VIP database

• Planning, preparing, and executing all conferences, exercises, seminars, ceremonies, and VIP visits to HQ SACT

• Personally meeting and escorting visitors and dignitaries (as required) on their arrival and accompanying them through various phases of their visits

• Preparing and executing an effective and comprehensive DV programme. Responsible for creating schedules of events, including briefing arrangements, luncheons, ship and base tours, accommodations, transportation, and all details

• Providing advice and training on matters relating to the customs and regulations governing diplomatic formality, precedence, and etiquette

• Supporting the execution of numerous National Day Flag Raising Ceremonies, including coordination of Marine Corps and Band support, guests of honour, gifts, and various other details

• Maintaining alphabetical biography books of NATO officials and all DVs

• Serve as SME on all matters regarding protocol planning software applications inside the Protocol Branch and for events in support of HQ SACT mission requirements

Job requirements

All the mandatory requirements have to be met in order to apply.

• Experience in an international military or governmental agency protocol environment. (Mandatory)

• Experience on major joint or international military staff that includes planning of high-level events such as:
Conferences, Exercises, Seminars, Ceremonies and high-level visits (Preferably within NATO). (Mandatory)

• Familiarity with NATO Protocol standards. (Mandatory)

• Excellent organizational and communication skills. (Mandatory)

• Experience in managing complex schedules. (Mandatory)

• Experience in Management of electronic registration using Cvent. (Mandatory)

• Experience in Management of protocol software i.e. Social Tables. (Mandatory)

• Experience in Management of electronic seating plan drawing tools i.e. Autocad. (Mandatory)

• Experience on Database managing tools (Microsoft Access). (Mandatory)

• College degree or similar national academic qualification is required. 5 years of equivalent military or professional experience in a protocol or similar environment can be used as a substitute(s) for a university degree (Mandatory)

• External of NATO Protocol Course Certificate desired, NOT essential (Mandatory)

• Other Considerations:
• Advanced knowledge of word processing, spreadsheet, project management, and graphics software (Mandatory)

• Protocol Officer Course or equivalent formal training (Mandatory)

• Portfolio, Programme and Project management (P3) course is desirable (Mandatory)

• Previous experience working with Flag/General Officers or equivalent is desirable (Mandatory)

• Foreign Language proficiency, particularly French is desirable (Mandatory)

• Attendance at the NATO Protocol Course, NATO School of Oberammergau is mandatory in the first six months. Tuition and travel shall be provided and therefore not included in the bid price (Mandatory)

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