GME Institutional Specialist

Overview

The GME Institutional Specialist is responsible for activities directly related to the management of Graduate Medical Education and the servicing of the Program Directors, Program Coordinators, residents, fellows, faculty members, participating institutions, and other constituent groups. At least 85% of the responsibilities are executed with discretion and independent judgment related to matters of significance to the operations of Graduate Medical Education (GME).

• Administering and managing Navy rotators and visiting physicians; serving as a liaison to various residency and fellowship educational programs; assist with the development of new GME residency and fellowship programs; review and analyze annual ADS updates and Annual Program Evaluations (APEs); GME liaison to the GME Program Administrator’s Council; assist with GME residency and fellowship program site visits; coordinate and administer new GME program coordinator onboarding;
  
  participate as a member of the GME Council; and perform other GME institutional duties as assigned by the GME leadership team.
• Administrator Navy Rotators & Visiting Physicians:
  Naval Medical Center, Portsmouth Resident Exchange Program (Navy Rotators); with discretion and independent judgment, administer the exchange program; with discretion and independent judgment, develop new policies and procedures as necessary.
• GME Program Specialist Support (Residency and Fellowship Programs): in the absence of a program specialist/coordinator position for any GME program, assist with ensuring all GME related responsibilities are complete as defined by the GME Vice Dean for GME & DIO and the Program Director (e.g., helping with program interviews, reporting, ADS, APEs, training).
• GME Institutional Specialist: assist the Executive Director, Graduate Medical Education with all ACGME accreditation responsibilities to support the Vice Dean for Graduate Medical Education; maintain ADS reports, annual updates, faculty rosters, and addition of new participating sites; ensure program letters of agreement are up-to-date and entered into New Innovations; ensure program policies are updated and aligned with GME Institutional policies; review and analyze all Annual Program Evaluations in New Innovations for compliance and corrective actions with institutional oversight;
  
  create dashboards for ACGME compliance monitoring for all residency/fellowship programs; manage the GMEC minutes, agenda, and monthly presentations; provide institutional oversight of the GME Program Administrators Council (GMEPAC) and liaison between the GME office and all residency/fellowship programs; coordinate and assist programs with ACGME site visits; lead GME training and onboarding for all new program coordinators; serve as GME liaison for dedicated residency/fellowship programs (approximately 10 programs).

• Graduate Medical Education Council (non-voting member)
• Graduate Medical Education Program Administrators Council Conference Planning Committee Member
• Staff the EVMS Resident & Fellow Association (RAFA)
• Staff the EVMS Sentara Resident/Fellow Patient Safety/Quality Improvement (PSQI) Council
• Provide administrative support to designated GMEC subcommittees.

• eVA financial management system for procurement ordering and processing
• Chrome River management system for expense reimbursement processing
• Proficient with Microsoft Suite (PowerPoint, Word, Excel)
• Develop presentations, documents and spreadsheets
• Qualtrics On-Line Survey Software
• Develop surveys and post-test assessment reports
• Publish certificates of completion
• Canon Therefore Software and Scanner
• Scan and store office files/documents
• ODU Institutional Compliance Annual Employee Training via Canvas LMS
• New Innovations
• Doodle Polls
• Meeting scheduling tool

• Fred Pryor Professional Development Series
• Meet the requirements through the Training Administrators of Graduate Medical Education (TAGME) maintenance of certification (MOC).

• Assist GME faculty with presentation preparation for trainings and conferences
• Assist GME faculty with expense reporting