Purchasing Assistant - Inventory Control

Job Title

Assists Purchasing department with the day-to-day operations. Interacts with suppliers, both foreign and domestic, to maintain pricing and delivery schedules. Initiate purchase orders and amendments for parts and/or services. Interacts with internal personnel and acts as a liaison between supply orders and customer orders. Prepare, maintain and review purchasing documents, files, and reports. Interacts with Alliance partners on products and supply needs.

• Perform inventory control procedures including cycle count and physical inventory processes.
• Track stock rotation process and proper disposal accounting of outdated stock, identifying obsolete raw materials on a continuous basis and strategize on phasing out these items from inventory investment.
• Generate daily material requirement reports and evaluate for action required.
• Source raw materials as necessary, obtain price quotations from catalogues and suppliers.
• Review and familiarize with all critical raw material components.
• Process purchases within purchasing authority.
• Evaluate safety stock levels for accuracy.
• Notify production/sales/customer service concerning vendor delivery delays.
• Continual review of Open PO reports and completing required actions.
• Assist in resolution of supplier invoice discrepancies.
• Complete raw material pricing documentation and work with accounting to ensure proper cost entry.
• Support receiving department in obtaining required documentation from suppliers, and unloading when necessary.
• Troubleshoot delivery problems and assist in resolutions as necessary (i.e.; lost goods in transit, incorrect item delivery, shortages, and severe weather delays).
• Enter data for production scheduling, stock replenishment/relocation and inventory adjustments.
• Enter Freight Purchase orders, and maintain a freight log reconciliation sheet.

• Basic knowledge of supply chain management in a manufacturing environment.
• Good organizational skills.
• Close attention to detail is essential.
• Excellent communication skills
• Interpersonal skills
• Proven negotiation skills a plus
• Must be very proficient, quick, and comfortable with personal computer navigation and operation
• MS Office software applications with strong understanding of Excel