Project Coordinator

Overview

Job Title: Project Coordinator

Location: Norfolk, Virginia

Rivet Operations Company (“Rivet”) has an opening for a Project Coordinator to join our rapidly growing team in the Norfolk, Virginia area. Rivet is an exceptional industry partner to the Department of Defense (DoD) and a leader in physical and cyber security, IT management, logistics, supply chain management, process improvement and development. The Project Coordinator will provide comprehensive coordination, oversight, and reporting support for facility renovation, transition, and move management activities for Military Sealift Command (MSC) facilities located primarily at Naval Station Norfolk and Joint Base Little Creek.

This role serves as a liaison between Government stakeholders, NAVFAC, contractors, and facility personnel to ensure successful execution of renovation and relocation efforts, while maintaining schedule visibility, cost awareness, and operational readiness.

• Conduct routine walkthroughs during renovation and after turnover to MSC.
• Identify and document discrepancies between construction plans and actual work completed.
• Provide professional observations and recommendations for Government awareness.
• Monitor renovation progress, identify risks or problem areas, and track schedule adherence and costs.

• Serve as a liaison between Government POCs (GPOCs), NAVFAC, contractors, and facility personnel.
• Attend weekly coordination meetings with NAVFAC and renovation contractors.
• Provide detailed summaries and reports of meeting outcomes to MSC within two business days.
• Support facility readiness and transition activities through ongoing coordination.

• Assess building layouts, floor plans, and workspace configurations across MSC facilities.
• Provide recommendations for space allocation, seating, and furniture requirements.
• Identify and propose solutions for facility shortfalls or excess capacity.
• Coordinate closely with Government building representatives and Facilities Maintenance Technicians.

• Track and report status of IT, Physical security, NAVFAC requests, and funding.
• Generate and manage reports.
• Maintain visibility into project performance, timelines, and constraints.

• Develop communication materials for Government dissemination regarding project status.
• Prepare reports, presentations, and informational materials.
• Provide ad‑hoc briefings and informational papers as requested.
• Ensure proper handling of sensitive information.

• Assist in developing and maintaining facility transition and relocation plans (e.g., MSC Move Plan).
• Support relocation efforts involving multiple facilities.
• Track relocation progress and provide status reporting to Government stakeholders.

• Coordinate closeout of vacated facilities and return of buildings to NAVFAC/Base.
• Assist with inventory management of building contents, including serial numbers, part numbers, nomenclature, and asset locations.
• Prepare and submit inventories to MSC GPOCs.
• Complete DLA Disposition Services documentation as required.
• Coordinate transfer of property between facilities.

• Coordinate access to both unclassified and classified spaces.
• Escort contractors as required.
• Support building turnover activities including tours and inspections.
• Ensure compliance with security protocols.

• Experience in project management, facilities management, or construction oversight.
• Strong coordination and communication skills in multi‑stakeholder environments.
• Ability to analyze floor plans, building layouts, and renovation progress.
• Experience with reporting, documentation, and briefing development.
• Ability to work in controlled environments handling sensitive information.

• Experience supporting NAVFAC, DoD, or federal facility projects.
• Familiarity with SCIF requirements and secure facility operations.
• Experience in move management or large‑scale facility transitions.
• Knowledge of DLA Disposition Services…