Coordinator, Accounting Services

Coordinator, Accounting Services

We seek applicants for a full-time Coordinator, Accounting Services position on the College's Business Office team. This position plays a critical role in supporting the College's financial operations through the administration of accounts payable processes, vendor payments, and procurement card (p-card) services. Reporting to the Controller, the Coordinator ensures timely and accurate payment processing, compliance with institutional policies and regulatory requirements, and exceptional customer service for both internal and external stakeholders.

This position serves as the primary liaison between the College and vendors regarding accounts payable matters and provides support for procurement card users across the institution. The Coordinator also assists with accounting operations, financial compliance activities, and continuous process improvements that promote operational effectiveness and fiscal stewardship.

General Responsibilities include, but are not limited to:

• Coordinate accounts payable operations, including reviewing, processing, and reconciling invoices and payments for College and Foundation funds while ensuring accuracy, timeliness, and compliance with established procedures.
• Serve as the primary liaison for vendors and members of the College community by responding to inquiries, resolving payment-related issues, maintaining vendor records, and supporting positive business relationships.
• Administer the College's procurement card (p-card) program, including cardholder support, reconciliation review, policy compliance monitoring, user training, and resolution of program-related issues.
• Maintain accurate financial records and supporting documentation, including vendor files, purchasing records, tax documentation, recurring payment schedules, and other accounts payable records.
• Support regulatory compliance and reporting activities, including annual Form 1099 preparation, audit support, information security practices, and adherence to institutional policies and procedures.
• Prepare reports and provide operational support for Financial Services initiatives, including Board reporting, electronic payment enhancements, process improvements, and other accounting functions as assigned.
• Collaborate with Business Office colleagues through cross-training, continuous improvement efforts, and a commitment to providing responsive and inclusive customer service to students, employees, and external partners.

Requirements include:

• Associate degree or equivalent work experience
• Accounting, accounts payable, billing/cashiering, or other applicable work experience
• Purchasing card program or similar financial compliance function support experience
• Basic math and reconciliation skills
• Ability to interact effectively and inclusively within a diverse campus community, including with students, staff, and vendors in a professional manner
• Strong organizational skills, attention to detail, and ability to problem-solve, work independently, and function professionally under high volume processing and regular payment cycles

Desired qualifications include:

• Proficiency or familiarity with People Soft or another ERP system, especially accounts payable, procurement, bookkeeping, or other accounting systems
• Proficiency or experience with Microsoft Office products

Applicants received by August 21, 2026 will receive priority consideration, with review of applications continuing as needed. This position is based in Central Illinois and ability to be present on-campus/in-person is required. Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment visa at this time.

Heartland Community College is an equal opportunity institution. HCC values equity, diversity and inclusion. We create a collegial and welcoming culture by taking collective responsibility in the creation, protection, and enhancement of an equitable, diverse, and inclusive campus community.