Coordinator Graduation and Articulation

Summary:

This position will conduct office duties related to graduation and transfer course articulation. This will include assisting associate college deans, academic coordinators, and faculty academic advisors with graduation evaluations and junior audit questions. Processing initial, mid, and final graduation checks, assisting with the planning and execution of commencement events. Ensures transfer work is thoroughly evaluated on new students' records and for prospective students.

Respond to student, advisor, and faculty inquiries about the articulation of transfer credits. Assists with updates to the transfer guide in the Undergraduate Catalog

Essential Duties and Responsibilities:

* Manage the graduation application and approval process:

* Work with college representatives on the prospective student graduation deficiency issues and concerns.

* Communicate to students, staff, and faculty about the graduation process, deadlines, and commencement ceremonies

* Update diploma names and addresses, award degrees and honors

* Manage diploma distribution

* Evaluate undergraduate domestic transfer credit for articulation issues:

* Using the Transfer Evaluation System (TES) access course description information and coordinate transfer credit articulation

* Record and archive equivalency decisions

* Review admitted student transfer records for accuracy

* Make equivalency decisions on General Education transfer courses.

* Enter new articulation rules into BANNER articulation tables

* Work collaboratively with associate college deans, faculty advisors, academic coordinators, and students on transfer credit articulation issues

* Provide Support to the Registrar's Office:

* Attend meetings and conferences (both on and off campus) as needed

* Serve as members of committees, as determined by the Registrar

* Assist with responding to customer service inquiries from students, staff ,and faculty via phone, email, etc.

* Undertake special projects as assigned

* Perform other duties as assigned

Minimum

Position Requirements (including years of experience, certifications, licenses, etc.):

* Bachelor's degree

* Master's degree preferred

* 2-4 years of progressively responsible experience in a functional area of a University or

* College is preferred to individuals with previous professional work experience in a Registrar's Office.

Knowledge, Skills, and Abilities:

* Technical proficiency:

* Experience with student information systems (SIS) or similar databases

* Proficiency with Microsoft Office Suite and other administrative software

* Communication skills:

* Excellent written and verbal communication skills, with the ability to explain complex procedures and policies clearly and empathetically to students, faculty, and staff.

* Organizational skills:

* Strong organizational skills, with the ability to handle multiple tasks and deadlines effectively. Must be comfortable working in a fast-paced environment with varying demands.

* Detail oriented:
Ability to manage and process large volumes of information with high accuracy. Demonstrates a keen eye for detail to maintain accurate student records and ensure compliance with policies

* Demonstrated knowledge:

* An understanding of student services in higher education. Familiarity with the Family Educational Rights and Privacy Act (FERPA) and privacy regulations as they relate to students' records.