Office Support Specialist - FTE

Position: Office Support Specialist - 49% FTE
Office Support Specialist - 49% FTE

Job no: 521657
Work type: On Campus
Location: Normal, Illinois

Title: Office Support Specialist - 49% FTE
Division Name: Academic Affairs
Department: Physics

Job Summary

In addition to the secretarial skills, this position requires knowledge, understanding, and compliance of university policies and procedures in order to effectively support the Physics Department mission and goals. Excellent organizational skills are required.

Additional knowledge and skills include responsibility in keeping confidential information, ability to develop, organize and collate significant amounts of data into readable formats; initiative to promote professionalism, unity, teamwork, and efficiency of operations.

Additional Information

University Benefit Highlights:

- Retirement and supplemental retirement planning options
- Paid holiday/administrative closures during Thanksgiving and Winter Breaks
- Paid benefit time

Additional University Benefit information, including information regarding eligibility to participate in the State Universities Retirement System and the State of Illinois Group Insurance program, can be reviewed here: (Use the "Apply for this Job" box below)./

Salary Rate / Pay Rate

$18.32 - $18.97 per hour

Required Qualifications

1. High school diploma or equivalent.
2. Any one or combination totaling two (2) years (24 months) from the categories below:
A. College coursework in any curriculum, as measured by the following conversion table or its proportional equivalent:
- 30 semester hours equals one (1) year (12 months)
- Associate's Degree (60 semester hours) equals eighteen months (18 months)
- 90 semester hours equals two (2) years (24 months)
- Bachelor's Degree (120 semester hours) equals three (3) years (36 months)
B. Work experience performing office/clerical activities, including the use of computer systems.
3. One (1) year (12 months) of work experience comparable to the second level of this series. This includes working under general supervision and in support of an office or of a organization. Performing office support tasks requiring knowledge of general office and departmental procedures and methods, the ability to operate a variety of office equipment, and the ability to operate computer systems using word processing, database, and software packages.

Preferred Qualifications

1. Strong computer skills including Microsoft Excel, Word and Outlook, as well as Adobe Creative Suite (such as for photo editing/archiving, etc.), and database programs.
2.

Experience with Datatel/Elucian Colleague payment processing,
3. Ability to multitask, work efficiently and have excellent time management skills.
4. Ability to organize multiple types of information and is detailed oriented.
5. Ability to work well with others.
6. Strong professional communication skills.
7. Strong work ethic and is willing to take the initiative to solve problems.
8. Critical thinking skills required for analyzing data, creating reports, and suggesting decision options.
9. Vocational training that provided knowledge of generally accepted clerical processes and/or college/university course work in Business Administration or closely related fields.
10. Ability to work as part of a team.
11. Ability to deliver confidential documents to other offices outside of Moulton Hall.

Work Hours

Typical work hours between 8am-4:30pm, however work hours may vary based on departmental needs.

Functional Expectations

Must be able to complete the following with or without a reasonable accommodation:

1. Remain at a workstation for extended periods
2. Move about in various locations across campus as needed to complete day-to-day work.
3. Effectively communicate on a daily basis.

Proposed Starting Date

May 2026

Required Applicant Documents

Resume
Cover Letter

Please Note:
These documents are required to be submitted online in order to complete the application process. Please have these documents ready prior to clicking on "Apply"

Optional Applicant Documents

Transcripts - See Special Instructions section for additional options
Certification of Retirement Annuity

Please Note:
These documents may be submitted online in order to complete the application process.…