Office Administrator Job Normal area,Illinois USA,Administrative/Clerical

Title: Office Administrator

Division: Academic Affairs

Department: Masters of Business Administration

Job Summary

This position performs and assists with duties related to the operational needs of the College Dean's Office, as well as provides coverage for college departments as needed.

Benefits

Insurance benefits – health, dental, vision, and life
Retirement and supplemental retirement planning options
Tuition waiver benefits for staff and eligible dependents
Paid holiday and administrative closures during Thanksgiving and Winter Breaks
Paid benefit time

Salary

$21.00 - $22.00 per hour

Required Qualifications

High school diploma or equivalent.

Either four years of work experience comparable to series level 3, or two years of experience comparable to series level 4, including administrative support duties, computer system proficiency, and discretion when handling confidential information.

Preferred Qualifications

Expertise using Office 360 suite, especially Excel pivot tables and formulas.
Knowledge of Campus Solutions, Cognos, Colleague, Canvas, Form Stack, and Qualtrics.
Budgeting skills.
Experience setting up events and working with vendors and campus facilities.
Copywriting and editing skills.
Ability to establish cooperative relationships with faculty, staff, and students.
Strong knowledge of computers and systems.
Experience with accounting, scheduling, database, ERP, word processing, and spreadsheet software.
Ability to maintain confidentiality and regular attendance.
Composure and service orientation for student and staff issues.
Strong communication, leadership, and supervisory skills.
Knowledge of university administrative methods and office practices.
Independent work and good judgment to analyze questions and issues.
Ability to multi‑task, prioritize, and complete projects by deadlines.
Strong organizational skills maintaining paper and electronic files.
Adaptability to transition between assignments or teams.

Work Hours

Monday - Friday; 8:00 a.m.

- 4:30 p.m. (No remote/flex options available).

Functional Expectations

Remain at work station for extended periods.

Effectively communicate on a daily basis.

Move around campus as needed.

Equal Opportunity

Illinois State University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. If you are an individual with a disability and need a reasonable accommodation under the Americans with Disabilities Act (ADA) or other state or federal law, you may request an accommodation by contacting the Office of Equal Opportunity and Access at (309) 438‑3383.

The Office of Equal Opportunity and Access will hold any confidential information you provide in confidence.

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