Acquisitions Specialist Job Normal area,Illinois USA,Administrative/Clerical

Title: Acquisitions Specialist
Division Name: Academic Affairs
Department: Milner Library

Job Summary

This position is responsible for the acquisition of monographic library resources in all formats and languages and is responsible for receiving, processing, maintaining and updating the purchase order records for serial publications in all formats in the online library system. This work includes verifying information needed to accurately order requested resources, selecting and placing orders with the most appropriate source for purchase, and recording purchase information through creation of the purchase order, in the integrated library system.
This position is also responsible for verifying order selections to avoid errors and detect duplications.
Additional duties include strong interpersonal, computer, clerical, and organizational skills. This position also serves as a backup for other Acquisitions staff members.

Additional Information

Insurance benefits, including health, dental, vision, and life
Retirement and supplemental retirement planning options
Tuition waiver benefits available to staff as well as their eligible dependents
Paid holiday/administrative closures during Thanksgiving and Winter Breaks
Paid benefit time

Additional University Benefit information, including information regarding eligibility to participate in the State Universities Retirement System and the State of Illinois Group Insurance program, can be reviewed here: https://hr.illinoisstate.edu/benefits/

Salary Rate / Pay Rate

$21.68 - $22.33 per hour

Required Qualifications

High school diploma or equivalent.

Any combination totaling two (2) years (24 months) from the following categories:

a. full or part-time equivalent work experience in a library or equivalent setting.

b. college course work in any field as measured by the following conversion table:

- 30 semester hours equals one (1) year (12 months)

- Associate’s Degree (60 semester hours) equals eighteen months (18 months)

- 90 semester hours equals two (2) years (24 months)

- Bachelor’s Degree (120 semester hours) equals three (3) years (36 months)

3. A total of two (2) years (24 months) full or part-time equivalent work experience in a library or equivalent setting performing progressively more responsible work consistent with the next lower level of this series.

Preferred Qualifications

Knowledge of accounts payable or purchasing practices and/or familiarity with the publishing industry.

Ability to work independently, utilizing individual initiative and judgment.

Aptitude for accuracy and detail.

Detailed knowledge of library acquisitions methods.

Ability to communicate effectively in writing, in person, and over the telephone.

Familiarity with the current version of the MARC (Machine Readable Cataloging) formats for bibliographic records and holdings records.

Familiarity with the current version of the library's integrated library system (ILS), Alma.

Knowledge of computer systems and software packages used in Milner, as well as their related peripherals.

Aptitude for accuracy and detail.

Work Hours

Monday through Friday, 8am to 4:30pm or 8:30am to 5pm depending on operational needs.

Functional Expectations

Remain at a workstation for extended periods.

Move about in various locations across campus as needed to complete day-to-day work.

Effectively communicate on a daily basis.

Proposed Starting Date

November 2026

Contact Information for Applicants

Mackenzie Chapman
Human Resources

mrchap1

Important Information for Applicants

This position is subject to a criminal background investigation and if applicable, an employment history review, based on University Policy 3.1.30 and any offer of employment is contingent upon you passing a satisfactory criminal background investigation and/or an…