Extension Program Coordinator; -H Unity - University of Illinois Extension

Extension Program Coordinator (4-H Unity) – University of Illinois Extension Job Summary

Work as a team member in the McLean County office with all Extension staff in responding to local requests for information and assisting with program delivery support.

• Identifies critical priority needs and issues, with the assistance of other staff, to be addressed through 4-H programs.
• Facilitates the planning of educational activities in an assigned area in conjunction with other staff and volunteers at Unity Community Center.
• Supervise youth, youth tasks and assist in behavior management during programs and homework time.
• Ensure students are signed in accurately.
• Ensure the safety and security of the facility.
• Greet all guests at the door.
• Report facility issues to the Business Manager, Office Support Specialist, and County Director if unable to resolve the issue.
• Direct volunteer tasks and monitor volunteer behavior as needed.
• Facilitate and assist in the academic support program and enrichment programs.
• Assist in facility maintenance: vacuuming, sweeping, mopping, garbage, bathrooms, dishes, sanitization as needed.
• Assist Educator in preparing lessons and activities for nightly programming slots as needed.
• Assist Educator in the development of behavior intervention structures as needed.
• Collaborate with colleagues to ensure coverage of youth in the library and adults at the entrance.
• Communicate with parents on upcoming events, student behavior issues, etc.
• Track behavior, attendance, and late pick‑up on tracking sheets, as needed.
• Provide constructive feedback to volunteers and program leaders for more effective leadership.
• Recruit Future Leaders 4-H Club leaders, act as a liaison between club and after school program.
• Communicate with appropriate departments and instructors at ISU, IWU, Heartland, and community organizations to recruit volunteers.
• Schedule and assist Educator in conducting training for volunteers and enrichment program leaders.
• Assemble volunteer materials and train other staff in the volunteer screening process.
• With Educator evaluate volunteer roles and needs on a semi‑annual basis.
• With Educator creates tasks and job descriptions for volunteers.
• Track volunteer activity, and report data monthly.
• Track volunteer background check process, submit documents to appropriate state agencies, and file returns accurately and promptly.
• Ensure proper filing of volunteer file folders, timely destruction of inactive volunteers, and compliance with University policy for folders containing incident reports or dismissals from the program.
• Recognize volunteers, program excellence, and youth as needed.
• Volunteer Management.
• Special Events and Recognition Coordinator.
• With Educator, develop special event opportunities such as Unity Gives Thanks, End of Year, BBQ, etc.
• Timely distribution of marketing and invitations (minimum 6 weeks).
• Coordinate food service with food volunteers and supporting organizations for special events.
• OST coordinator.
• Formulate the OST program structure.
• Recruit specific volunteers for the OST program.
• Collaborate with volunteers to develop high‑engagement self‑contained learning activities.
• Book Rack maintenance.
• Food and Sanitation:
  Obtain and maintain a food service handler’s certification; assuring compliance with McLean County Health Department food permit rules and regulations.
• Assists with coordinating snack helpers; recruiting and leading snack helpers.
• Assists with ordering cleaning and hygiene supplies and maintains chemical logs.
• Assists with coordinating the summer lunch program.
• Assists in coordinating Midwest Food Bank transportation and food boxes.

• Assists the 4-H YD Educator in evaluating program activities, developing impact statements, and recommending continuation, modification, or discontinuance of the program.
• Works with staff and volunteers to collect, process, and maintain program records and data.
• In conjunction with the 4-H YD Educator, prepare program reports.
• Submit contact reports monthly.
• Assists the 4-H Educator with the development and maintenance of financial support (i.e. grant writing and fundraising) for the conduct of the program activity.
• C…