Program Assistant, Community Partnerships and Guest Services​/Foundation

Job Title

We seek applicants for a full-time position to assist with day-to-day processes and operations of the Foundation and Community Partnerships, with a focus on supporting functions related to donations, donor information, alumni, and external rentals.

This role serves as support for the HCC Foundation Board of Directors and the College's Community Partnerships and Guest Services staff. General responsibilities include, but are not limited to:

• Serve as support for the HCC Foundation Board of Directors and committees, scheduling meetings, communicating with committee chairs, and preparing information for directors and their meetings. Assist with updating the HCC Foundation Board Policy Manual.
• Prepare purchase requisitions, Foundation event financial reports, and procurement card statements for both the Community Partnerships and Foundation departments.
• Assist in the planning and implementation of Community Partnership events, including but not limited to Breakfast at Heartland, Elevate Heartland, Service Day, and Commencement. Also provide support during Foundation events, and other assistance as appropriate.
• Assist in welcoming and providing support to external rental guests, as needed. In addition, assist with event follow-up and invoicing.
• Assist with Alumni outreach and correspondence as directed by the supervisor.
• Maintain the front office, as well as the supplies for the Community Partnerships and Foundation.
• Assist with special projects as assigned, including those requiring evening and/or weekend hours.
• Assist with updating the website for the Community Partnerships and Foundation.
• Protect the confidentiality of sensitive information, including all records and conversations related to students and donors.

Applications received by July 6, 2026 will receive priority consideration, with review of applications continuing as needed. THIS POSITION IS BASED IN NORMAL, IL AND REQUIRES ON-CAMPUS/IN-PERSON PRESENCE. Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment visa at this time.

Heartland Community College is an equal opportunity institution. HCC values equity, diversity and inclusion. We create a collegial and welcoming culture by taking collective responsibility in the creation, protection, and enhancement of an equitable, diverse, and inclusive campus community.