Accounting & Administrative Assistant

The Accounting & Administrative Assistant provides essential accounting, administrative, and general office support to S&H Tank Service, Inc. The position is responsible for day-to-day accounts payable processing, accounting record maintenance, vendor communication, filing, mail and telephone administration, document management, and other activities necessary to support an organized and efficient business office.

The position also provides administrative and accounting support for certain separate financial activities and records maintained for the Company President, including trusts, farm operations, and other designated matters. These records must be maintained separately from S&H Tank Service, Inc. records.

This is a hands-on position in a small-business environment. Responsibilities may change based on business needs. The successful employee must be dependable, organized, detail-oriented, comfortable working with accounting and office technology, and willing to assist with both accounting and general administrative responsibilities as needed.

· Enter vendor invoices, bills, credits, and other accounts payable transactions accurately and timely into Quick Books Desktop.

· Review invoices and supporting documentation for completeness, appropriate vendor information, payment terms, due dates, and other relevant details before entry.

· Maintain accurate vendor information and accounts payable records.

· Assist with preparation and organization of vendor payments in accordance with established review and approval procedures.

· Communicate professionally with vendors regarding invoices, account statements, payment status, credits, missing documentation, and other routine account matters.

· Recognize and promptly identify discrepancies, duplicate invoices, unusual charges, past-due notices, available discounts, payment terms, or other matters requiring accounting or management review.

· Compare vendor statements to Quick Books records and assist in researching missing invoices, credits, duplicate charges, or other discrepancies.

· Maintain organized supporting documentation for accounts payable transactions.

· Assist with the monthly accounts payable closing process, including review of open bills, vendor statements, credits, outstanding items, and supporting documentation.

· Provide requested accounts payable reports and supporting information to accounting and management.