Training Coordinator

The National Resource Center for Youth Services (NRCYS) at the University of Oklahoma has improved the effectiveness of human services through training, capacity-building consultation, and technical assistance to programs in Oklahoma and across the nation for over 50 years. NRCYS is a leader in youth service philosophy, best practices, and youth engagement.

Position Summary:

The Training Coordinator provides comprehensive logistical, operational, and participant-support coordination for NRCYS training programs and events. This position ensures that trainings run smoothly from planning through closeout by managing scheduling, materials, venue arrangements, participant progress, communication, and data tracking. The Training Coordinator collaborates with NRCYS units, trainers, vendors, and participants to support state and national initiatives in alignment with the NRCYS mission.

Essential Duties:

* Event & Training Logistics

* Coordinate logistical needs for events, including scheduling, reserving/contracting sites, room setup, equipment setup, and material preparation.

* Manage registration processes, including enrollments, rosters, and waitlists.

* Inventory & Material Management

* Oversee inventory, storage, transportation, and care of all training materials, equipment, and supplies.

* Participant Progression & Closeout

* Track participant attendance and prework completion.

* Review and secure approvals for participant special accommodations.

* Complete closeout tasks, including final rosters, CEUs when applicable, reports, invoice processing, and evaluations.

* Communication & Collaboration

* Communicate with NRCYS units, vendors, customers, and University departments on logistics and participant needs.

* Serve as point of contact for trainers and participants regarding enrollment, prework, and attendance needs.

* Meetings & Internal Support

* Plan and attend internal and external meetings, including NRCYS staff meetings, project meetings, and University meetings.

* Data and Documentation Management

* Compile and maintain training, registration, and evaluation data.

* Maintain spreadsheets, correspondence, and project documentation.

* Travel

* Regular local travel is required frequently.

* Most days are not spent in the office, but instead at various training sites.

* Statewide travel is required on an occasional basis.

* Commitment to Vision, Mission, Values, and Core Principles

* Uphold, safeguard, and engage in activities to support the University, Outreach, and NRCYS

Required

Education and Experience:

Bachelor's degree in a related field, AND:

* 6 months of related experience.

Substitution: 48 months of related experience for a degree (54 months total).

Required Skills and Proficiencies:

* Proficiency with Microsoft Office (Excel, Word, Outlook, PowerPoint, Teams) and Adobe.

* Effective communication and listening skills.

* Detail-oriented for accuracy of data and information.

* Highly organized and able to handle multiple projects and deadlines.

* Department

Preferred Experience

* Experience supporting training programs, conferences, workshops, or large-scale events.

* Experience coordinating logistics such as registration, scheduling, travel, room setup, and materials management.

* Experience working in an educational, nonprofit, child-welfare, or human-services setting.

* Experience working with vendors, trainers, or contracted service providers

* Experience maintaining program, evaluation, or training data.

Department Preferred Skills and Proficiencies:

* Strong proficiency in Microsoft Excel, including formulas, sorting, filtering, and data validation.

* Skill in document formatting and layout in Microsoft Word and Adobe PDF tools.

* Ability to communicate effectively with participants, trainers, internal teams, and external partners.

* Strong customer-service skills, especially in responding to participant needs or troubleshooting issues.

* Ability to work independently while collaborating across functional units.

Supervision:
This position has no supervisory duties.

Special Instructions:
If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy. To view the policy, visit (Use the "Apply for this Job" box below)..

Why You Belong at the University of Oklahoma:
The University of Oklahoma values our community's unique talents, perspectives, and experiences. At OU, we aspire to harness our innovation, creativity, and collaboration for the advancement of people everywhere. You Belong Here!

Equal Employment Opportunity Statement:
The University, in compliance with all applicable federal and state laws and regulations, does not discriminate on the basis of race, color, national origin, sex, sexual orientation, marital status, genetic information, gender identity/expression (consistent with applicable law), age (40 or older), religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes…