Event Coordinator, Administrative​/Clerical

POSITION SUMMARY

The Event Coordinator supports the sales department in executing the important behind-the-scenes administrative functions that keep the store functioning efficiently. Without this critical role, our efforts to provide “unreasonable hospitality” would be impossible. The Event Coordinator is responsible for completing administrative duties and confirmation calls to finalize event details, and for participating in the sales process and booking our valuable social market.

• You are friendly and demonstrate a “You Got It” attitude
• You demonstrate good decision‑making skills and can communicate effectively with guests, the Sales Team and Management Team
• You can communicate clearly and regularly with Operations, the Sales Team and guests
• You can clearly verbalize guests’ needs to Operations and other team members
• You have strong organization skills
• You have strong verbal skills
• You are able to analyze basic data to help Operations and the Sales Team with decision making
• You can read and communicate in English

• Go above and beyond to ensure the needs of each Special Events Guest are met, communicating all requests from the host to ensure all contracts are updated accordingly.
• Take RFPs and calls for social events, converting them to closed “won” business.
• Conduct site tours as needed.
• Ensure accurate and prompt distribution of all paperwork for “pop up parties,” working through the management team to ensure they are staffed to support.
• Provide administrative support to the Sales Department, including follow‑up on calls, emails, and tasks with Event Hosts after the sale is “closed won,” communicating to Operations any changes to BEOs or updated signed contracts.
• Follow up on ARs, collect payment information, and close out any remaining balances.
• Submit check requests and invoices as needed.
• Ensure Operations has the most up‑to‑date BEO for each event.
• Offer upsell opportunities to Event Hosts after the sale is “closed won.”
• Perform additional duties as assigned, responding to needs and sharing ideas to support the team.

Salary Range: 10.25 - 16

We are an equal‑opportunity employer and participate in E‑Verify in states where required.

EEO is The Law— for more information. Equal Opportunity Employer. Minorities/Women/Protected Veterans/Disabled. We endeavor to make this site accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact us at (469) 661‑2695 or at