Administrative Assistant

Job Overview

Administrative Assistant I at the Office of Management and Enterprise Services (OMES). Full‑time, regular position located in Oklahoma City. Salary up to $55,000 based on education and experience.

• Generous leave: 15 days vacation, 15 days sick leave, 11 paid holidays annually.
• Comprehensive benefit package with benefit allowance to offset insurance premium costs.

• Processes and manages contracts and legal documents, including accurate routing to the legal team using the Iron Clad contract lifecycle management system.
• Executes essential procurement administrative functions, creating and dispatching documentation (e.g., purchase orders, internal transfers) within the People Soft system.
• Manages the public posting process for required documentation by uploading information and all necessary attachments to the designated statewide search website.
• Compiles and delivers final confirmation packets to the Category Manager and relevant personnel, detailing the successful completion and routing of legal, People Soft, and public posting requirements.
• Provides comprehensive executive administrative support, including scheduling, correspondence, file management, preparing meeting materials, and travel coordination.
• Assists with research, data organization, coordination, and other project‑related operational tasks for Category Management projects.
• Other duties as assigned.

• Associate’s degree in business administration, office management, or related field; or equivalent combination of education and experience.
• Two (2) years of general administrative or office support experience; or equivalent combination of education and experience.

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.