Administrative Assistant – Admissions

Administrative Assistant I – Admissions

Under the general direction and supervision of the Lincoln Campus Admission Technician and the Administrative Director, Admissions, the Administrative Assistant I provides support for the Admissions Office. This full‑time regular position involves significant contact with current and prospective students, SCC students, staff, faculty, and the general public.

• Deliver positive, welcoming assistance to prospective and current students and guests.
• Respond to inquiries and initiate conversations with students in person, by phone, email, text, or mail.
• Schedule campus visits and activities held at Lincoln Campus; schedule advising appointments.

• Lead campus tours for prospective students and families, special guests, groups, and SCC students, staff, and faculty as requested.
• Conduct individual meetings with prospective students and families during campus visits and recruiting events.
• Assist with administrative tasks for recruiting events and tours.

• Utilize the College’s student information system to create correspondence informing applicants of required admission materials, incomplete files, and notice of acceptance.
• Maintain files, collate required documentation, and create labels.

• Open and process incoming mail.
• Prepare outgoing mail for the Admissions Office.

• Enter prospective student data into the Student Information System.
• Prepare and mail material to students.
• Enter appointment notes into the database.

• Produce reports to summarize Admissions Office activities.

• Assist with processing admissions applications by inputting data, including the review and updating of student mailing addresses, and verifying the accuracy of the data.

• Record receipt of incoming high school and college transcripts to the student’s file, noting dates of attendance, graduation date, class rank, GPA, etc., and forward transcripts to other offices as appropriate.

• Support and promote an environment of belonging where all students, faculty members, and college employees feel welcomed, valued, and empowered to contribute.
• Foster a community where each individual and their varied perspectives enrich the educational experience and create a safe and respectful environment.
• Support the College’s policies and programming related to access, fair employment, and equal opportunities for all.

• Assist with recruitment and student life programming and activities such as Discovery Days, New Student Enrollment, New Student Orientation, New Student Welcome, Welcome Weeks, Move‑In Days, and other campus activities and programs.
• Assist with special projects as assigned by the Admissions staff.
• Support the campus community, Enrollment, and Student Affairs initiatives by assisting with duties as assigned.
• Maintain Admissions Office supplies, including brochures, booklets, and other display materials.
• Participate in selected staff and professional development activities.
• Perform other related duties within the division/program as assigned.
• May be required to perform associated duties, functions, or assignments in other divisions/programs/areas as required.
• Perform other College functions and duties as assigned.
• Must be able to work varied days, hours, shifts, locations, and campuses as required.

• Work at a desk for extended periods of time, continuously for 2–4 hours and up to 8 hours.
• Present for extended periods of time, continuously for 2–4 hours, and up to 8 hours.
• Provide tours for up to 1.5 hours while listening and talking. Surfaces may include cement, grass, rock, or dirt, and can be flat or include various degrees of incline.
• Operate a computer, computer mouse, keyboard, phone, and other office equipment continuously.
• Lift and carry up to 30 pounds.
• Climb stairs while carrying up to 30 pounds; climb stairs while talking.
• Bend, kneel, stoop, and squat to floor level on a regular basis.
• Reach with hands and arms above the head, in front of the body,…