National Commercial​/Post Closing Coordinator

Position Overview

National Commercial/Post Closing Coordinator at Kensington Vanguard National Land Services.

Join our team! Successful and leading title insurance agency is seeking an experienced National Commercial/Post Closing Coordinator to join our team. Attention to detail, great communication skills (verbal & written), great organizational skills, and ability to multi-task in a fast-paced environment are essential for success in this position.

• Coordinate end‑to‑end commercial recording processes for complex real estate transactions, including multi‑site and multi‑state recordings.
• Prepare, review, and submit commercial recording packages to county clerk offices, ensuring documents meet jurisdiction‑specific statutory requirements and recording standards.
• Review documents for recordability, proactively identifying deficiencies and coordinating corrective action with internal teams, attorneys, and title professionals.
• Calculate transfer, documentary, and recording taxes and complete required transfer tax forms on a nationwide basis.
• Manage electronic recordings through Simplifile and CSC platforms, monitoring submission status and resolving rejections in a timely manner.
• Process date‑down endorsements, including National and New York construction loan transactions.
• Maintain accurate and well‑organized client courtesy files, invoices, and post‑closing data within internal systems.
• Serve as a point of contact for recording/construction loan status inquiries, providing clear updates to internal stakeholders and clients.
• Partner with closing, underwriting, and post-closing teams to correct and finalize documents/endorsements.
• Balance high‑volume workloads and competing priorities while consistently meeting recording deadlines and service‑level expectations.
• Maintain strict confidentiality while handling sensitive commercial transaction documentation.

• Minimum of 2-4 years’ experience in office administration or real estate post‑closing.
• Background in residential and commercial real estate document recordings is preferred.
• Experience with title software is preferred.
• Skilled in Adobe Acrobat, Microsoft Word, and Excel.
• Strong time management skills.
• Outstanding work ethic with the ability to work in both team‑oriented and self‑directed environments.
• Detail‑oriented and professional; able to handle confidential information.
• High level of accountability.
• Customer service oriented.
• Creative problem‑solving skills.
• Ability to communicate effectively (written and verbal).
• Ability to work in a fast‑paced environment and handle multiple tasks simultaneously.

• Health insurance
• Dental insurance
• Vision insurance
• Employer Paid Life insurance
• Employer Paid LTD
• Paid Time Off
• 401(k) Employer Match
• Flexible Spending Account
• Health Savings Account
• Employee Assistance Program

Kensington Vanguard National Land is an Equal Opportunity Employer.