Whittier Attendance Secretary

Job Title

Attendance Secretary – Middle School

None required for this position.

High school diploma or GED.

6 months to 1 year of secretarial experience. Some computer experience is helpful.

Principal.

200.

Secretary 2.

Non‑exempt.

• Effectively manage all communications between students, parents, school personnel, and other staff especially as it relates to student attendance and other counseling concerns. Call parents to inform them of student absences.
• Input attendance information into the computer (absences excused or unexcused, check‑in and check‑out, ISS, parent contacts, etc.). Inform the principal of student attendance.
• Assist with registrar's function including enrolling or withdrawing students, creating/preparing student files including immunization records, etc. Obtain books and other school property. Create files for new students and properly input address and other pertinent data into the computer.
• Check students in and out of school. Send messages to students as requested by parents. Notify teachers of in‑school and out‑of‑school suspensions and appropriate assignments for those missing school. Send homework for those missing school.
• Type on computer, word processor, or typewriter from rough draft. Compile and assist with preparing documents, reports and communications.
• Receive and direct visitors, handle telephone calls, and provide assistance or technical information concerning policies, procedures, and other details. Take and deliver messages. May assist in opening and distributing mail. May backup any other clerical position in the school.
• May assist with getting substitutes. Input data into manual or electronic records concerning attendance of staff and students and other information.
• May operate two‑way radio/intercom to dispatch information.
• Organize and maintain various files including confidential and tickler files.
• Schedule meetings and make sure all information and arrangements are completed.
• Operate modern office equipment including a computer and must be able to input attendance information.
• Perform other clerical functions like replenishing office supplies and tests; duplicating material; taking student ; assigning busses to students; updating bulletin boards; and keeping reception area presentable.
• Supervise Office Aides/Assistants. Give new students a map of the school, their schedules and assign a student aide to show them around.
• Perform other duties as assigned.

Successful performance of the job requires good customer service/people skills and the ability to handle problems and provide information and technical assistance as requested. It requires complying with safety guidelines and policies to reduce accidents or injury to staff or students. It includes following school dress standards, proper attendance or leave policies, and other work‑habit concerns for staff. Creativity, initiative and effective problem solving are critical to the success of the position.

The role may involve managing the computerization of school district operations, providing training and support to district staff in the use of administrative computer systems, and performing tasks to the ultimate benefit of the educational program. The incumbent will utilize discretion, ingenuity, and independent judgment due to the complexity of the job, choosing solutions where applicable. Physical demands include: regularly sitting;

using hands to handle or feel, talk, and hear; reaching with hands and arms; occasionally standing, walking, stooping, kneeling, crouching, or crawling; frequently lifting and/or moving up to 10 pounds and occasionally up to 25 pounds. Specific vision abilities required: close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.