PIA Unit Coordinator

Job Title

PIA Unit Coordinator

4345 N Lincoln Blvd, Oklahoma City, OK 73105

$22.81875 per hour

Monday – Friday, 8:00 a.m. – 5:00 p.m.

Under general supervision of the Program Integrity Senior Director, the PIA Unit Coordinator supports and coordinates program integrity audits and related functions. The role requires interpreting state and departmental policies, regulations, and laws; coordinating activities; maintaining confidential data; and engaging with internal and external stakeholders.

• Perform general office management duties such as sorting, filing, answering phones, taking messages, disseminating information, and handling incoming/outgoing mail.
• Compose, prepare, and route official correspondence for supervisor signatures; respond to routine inquiries and dispose of routine correspondence.
• Produce, run, and analyze database reports using software such as Access, Excel, PowerPoint, PI Case Tracker, and Business Objects.
• Prepare comprehensive periodic and status reports throughout the year and communicate results to division management.
• Record referrals, open new cases, and maintain accurate and current data in PI Case Tracker and other online tracking systems.
• Mail, track, and document audit reports and related correspondence in PI Case Tracker.
• Work with the unit supervisor to ensure purchase orders and contracts are current and that provider progress reports are submitted timely.
• Procure supplies and maintain inventory records.
• Work with vendors to review and verify accuracy of submitted invoices.
• Organize and maintain central files and records; act as Records Officer to dispose of, archive, or microfilm data in accordance with federal and state requirements.
• Examine, check, and verify reports and documents for completeness, appropriateness, adequacy, and conformity to requirements; follow up on discrepancies.
• Coordinate daily unit activities and office services such as personnel, budget, and records management.
• Plan, coordinate, and participate in meetings, seminars, conferences, and trainings.
• Maintain workflow during staff absences and serve as backup for other programs and committees.
• Maintain confidentiality and adhere to protected health information guidelines, ensuring minimum necessary access.
• Perform duties as necessary to support agency operations and program objectives.
• Forward recoupment letters and close cases according to PI procedures; notify auditors and/or OHCA Finance as required.
• Track closure/recoupment due dates and notify management and auditors within required time frames.
• Prepare records requests, self-audit requests, audit reports, and other certified mailings.
• Update, review, and analyze Payment Accuracy databases; run reports and queries for correctness, completeness, validity, and clarity.
• Adhere to timelines, deadlines, and scheduled tasks; notify supervisor in advance when deadlines cannot be met.
• Contact Payment Accuracy providers, outside agencies, and others regarding records requests and related activities; follow up within required time frames.
• Organize and maintain Payment Accuracy hardcopy records storage and prepare records for electronic conversion per OHCA policy.
• Other duties as assigned.

The coordinator requires strong analytical skills to evaluate data, proficiency in statistical methods and software for report generation, and the ability to communicate findings effectively to stakeholders. Knowledge of agency policies, state and federal regulations, and coordination across divisions is essential. Korn Ferry competencies that fit this role include Tech Savvy and Ensures Accountability.

• 2 years of clerical office experience OR an equivalent combination of education and experience.

• Proficiency in Business Intelligence tools
• Advanced Excel certification

• Generous state‐paid benefit allowance to offset insurance premiums.
• A wide selection of insurance plans with no pre‑existing condition exclusions.
• Flexible Spending Accounts for health care and dependent care.
• Retirement Savings Plan with employer contributions.
• 11 paid holidays annually.
• 15 days…