Administrative Assistant

Position: Administrative Assistant I
Job Posting Title Administrative Assistant IAgency
131 DEPARTMENT OF CORRECTIONS Supervisory Organization DOC OSPJob Posting End Date Refer to the date listed at the top of this posting, if available. Continuous if date is blank.

Note:

Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)
Full/Part-Time Full time

Job Type Regular Compensation  $38,328.16 This salary is non-negotiable.

Job Description Location :

Oklahoma State Penitentiary This is an on-site position and is not eligible for remote work

Bas i c Purpose Pos i t i ons i n th i s job fam i ly are ass i gned respons i b i l i t i es for prov i d i ng adm i n i strat i ve support to program areas and support funct i ons or serve as an ass i stant to or prov i de adm i n i strat i ve support to an adm i n i strator or an off i c i al.

Th i s may i nclude respons i b i l i ty for the adm i n i strat i on of an agency program prov i d i ng serv i ces to agency customers, ma i nta i n i ng var i ous records, prepar i ng correspondence, presentat i ons, reports, or other mater i als;

or perform i ng or oversee i ng adm i n i strat i ve operat i onal funct i ons such as bookkeep i ng or account i ng, human resources, purchas i ng, contracts, or s i m i lar tasks.

Typ i cal Funct i onsPart i c i pates i n projects as team member or team leader .Develops and i mplements spec i al procedures .I n i t i ates correspondence requ i r i ng knowledge of agency or program procedures and pol i c i es .Develops and ma i nta i ns conf i dent i al or comple x f i les .I

nterprets and adv i ses i nternal and e x ternal customers on departmental or program rules, regulat i ons, and laws .Adm i n i sters, prepares, or oversees adm i n i strat i ve operat i onal funct i ons, such as prepar i ng i nvo i ces and payments of cla i ms, requ i s i t i ons, purchase orders, bookkeep i ng or account i ng, and other f i scal dut i es .Represents

agency, superv i s i ng off i c i al, or program area at meet i ngs, conferences, or c i v i c organ i zat i ons .Coord i nates act i v i t i es w i th i nternal and e x ternal customers .Establ i shes educat i onal and/or tra i n i ng programs .I

nterv i ews callers, arranges appo i ntments, and performs other off i ce tasks and dut i es .Ut i l i zes advanced technolog i cal equ i pment and data process i ng equ i pment to prov i de requested i nformat i on to i nternal and e x ternal customers; rev i ews coded and uncoded source documents;

ed i ts documents and reports; e x am i nes and ver i f i es reports and other documents for completeness, appropr i ateness, adequacy, and conform i ty to establ i shed requ i rements, and resolves d i screpanc i es and refers comple x d i screpanc i es to appropr i ate staff.

Tra i ns or mentors other staff.

Superv i ses subord i nate staff. Th i s i ncludes superv i s i ng an adm i n i strat i ve, cler i cal or techn i cal cler i cal un i t or staff respons i ble for perform i ng a var i ety of dut i es.

Level Descr i ptor

At th i s level employees are ass i gned rout i ne dut i es and respons i b i l i t i es. Employees w i ll coord i nate i nternal and e x ternal act i v i t i es of the organ i zat i on or program, respond to rout i ne i nqu i r i es i n both wr i tten and oral form, perform rout i ne f i scal dut i es, and complete rout i ne customer serv i ce requests from i nternal and e x ternal customers.

Knowledge, Sk i lls, Ab i l i t i es and Competenc i es Knowledge, Sk i lls, and Ab i l i t i es requ i red at th i s level i nclude knowledge of spell i ng, punctuat i on, and bus i ness Engl i sh; bus i ness mathemat i cs; of modern off i ce methods and procedures;

the ma i ntenance of…