SY Payroll Clerk

Payroll Specialist

Job Title: Payroll Specialist

Credentials: None required for this position.

Education: High school diploma or GED.

Any combination of education and experience providing the required skill and knowledge for successful performance would be qualifying. Typical qualifications would be equivalent to:

• Some successful payroll processing experience preferred.
• Associates or Bachelor's Degree in Accounting or related field is preferred.

Site: Administrative Services Center - Payroll and Finance

Reports to: Director of Finance

Contract: 260 days (note that overtime may be required as needed).

Salary

Schedule:

Business and Personnel

FLSA Status: Non-exempt

• Inputs and processes payroll information in accordance with established practices; assuring accurate program and funds distribution for timely and accurate payment of district employees.
• Updates payroll information (e.g., changes to wages/salaries, deductions) annually as needed
• Authorizes manual payroll checks for the purpose of resolving problems and meeting special compensation requirements.
• Inputs and maintains all information into the payroll processing system regarding federal and state taxes, as well as all deductions (e.g., retirement, health insurance, dues).
• Remits and reconciles payroll vendor payments.
• Coordinates with district personnel for the purpose of setting up and maintaining payroll services and/or programs.
• Develops reporting procedures and internal controls for timely and accurate completion of municipal, federal and state reporting requirements.
• Implements assigned programs and projects for the purpose of conforming to administrative, state and/or federal requirements.
• Recommends policies, procedures and/or actions for the purpose of providing direction for meeting the district's payroll objectives.
• Researches discrepancies of payroll information and/or documentation for the purpose of ensuring accuracy and implementing corrective measures, as necessary.
• Reconciles information regarding attendance for posting and reporting.

Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the accounting system.

Note: The above description is illustrative of general tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility.

• Uses standard office equipment such as personal computer, copy machine, fax machine, telephone.
• Uses calculating devices.

• Knowledge of federal and state wage and hour laws, and related regulations.
• Knowledge of accounting and bookkeeping principles.
• Organizational and time management skills.
• Ability to report work orally or in writing to supervisor as required.
• Ability to carry out instructions furnished in written or oral form.
• Ability to add, subtract, multiply and divide, perform complex arithmetic operations and use calculators.
• Ability to understand, apply and use personal computers and software applications (e.g., Word, Excel).
• Ability to problem-solve job-related issues.
• Ability to process paperwork accurately according to standardized procedures.
• Ability to maintain confidentiality of information regarding school district financial and other information.
• Ability to establish and maintain cooperative working relationships with others contacted in the course of work.

• Works in standard office building environment