Deputy Financial Officer

Deputy Financial Officer General Description

This position supports the Financial Officer and acts as the Deputy Director for the Finance/Business Office in absence of Financial Officer; employee produces rich, in-depth content for analyzing the implications of AST Health Programs financial actions on day’ to day business operations. This role’s primary responsibility will be to research, analyze, gather quantitative data, and build high-level budget and financial analysis to assess the impact of potential outcomes.

Serves as the conduit for health system revenue-cycle accountability and viable patient financial services department; alerts leadership to changes and challenges emerging that could interrupt revenue-cycle production within the health system as to allow leadership response(s) to be timely and actionable to prevent losses as well as assure and sustain ongoing audit ready accountability to both the Tribe and Health System.

• Review and Assist the preparation of Third Party Accounts Receivable reports, reconciliation and month end as related to the Health Finance Area.
• Enter journal entry and reconcile Monthly Third Party Receivable and Pharmacy Inventory.
• Prepare cash receipts and cash disbursement entry and journal entries for health programs to ensure proper coding of expenditures and revenues.
• Verify, audit, edit, prepare, and update financial transactions including month end general ledger reconciliations.
• Reconcile the Accounts Receivable to bank statements, and MIP Accounting system.
• Maintain Optometry payroll deductions to ensure it is posted, paid and reconcile monthly.
• Participate in the annual budget process and prepares monthly, quarterly, and annual budget review for all health departments.
• Analyze department budgeting reports for the purpose of maintaining expenditure control.
• Prepare reconciliations of certain general ledger accounts, cash, medical collections, bad debt and others as assigned.
• Assist in day to day, accounts payable functions, financial reporting and analysis.
• Maintain and reconcile ACA bank ACH debits against ACA enrollments to ensure that it is accurate and properly authorize disbursements.
• Manage all incoming and outgoing correspondence that pertains to Health Finance to ensure timely response.
• Prepare Monthly Financials Report as required by Administration or Health System Financial Officer.
• Assist with Home Health Bank Accounts reconciliation, transfers and daily deposits as requested.
• Assist in recruitment, training, supervises, and coordinates the work of Health Finance personnel, approves time off requests and timesheets.
• Create, design, and maintenance of complex models and statistical reports to extract accurate information needed for making data based business decisions. Task includes development and production of “key statistical” report.
• Review invoices for payment, medical, surgical, durable medical goods, and diagnostic related services including oversight of the accounts payable department, working with department directors.
• Assist in Audit and Prepare financial schedule and coordinate all internal and external audit correspondence as assigned.
• Lead “Action Teams” for special assessments and to address problems in programs as tasked by the health system in coordination with program directors.
• Manage credit card transactions and verify that proper documentation is received from card holders to insure accurate and timely payments.
• Assist and prepare capital asset schedule and listing for auditor.
• Analyze and prepares cash disbursement entries related to ACH bank accounts, vendor ACH payments and charges.
• Assist Financial Officer in day to day tasks, back up to Staff Accountants.
• Perform other duties as assigned or requested by the Health Programs Executive Director or Financial Officer.

• Bachelor’s Degree and 10 years’ experience as an accounting technician, staff accountant or equivalent. Bachelor’s degree in Accounting preferred.
• Experience in lieu of education may be considered on a year for year match.
• Knowledge of methods, practices, documents and terminology used in financial and accounting…