Legal Secretary; Norman

Overview

Job Posting

Title:

Legal Secretary (Norman)

Agency: 047 INDIGENT DEFENSE SYSTEM

Supervisory Organization: Okla Indigent Defense System

Job Posting End Date: Refer to the date listed at the top of this posting, if available. Continuous if date is blank.

Note:

Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank):

Full/Part-Time: Full time

Job Type: Regular

Compensation: Salary commensurate with qualifications and within agency salary schedule.

• Provides secretarial and administrative support for attorneys; composes and prepares various legal documents and forms; takes and transcribes dictation of confidential, technical, or legal material requiring high degree of accuracy; records and transcribes proceedings of meetings and conferences.

• Independently researches, locates and assembles legal materials for working files used in docketing cases or information and data for administrative board or commission consideration and action; gathers agency data and documents to support various pleadings filed in different courts; develops and maintains files on research sources.

• Reviews routine petitions regarding administrative appeals and prepares appropriate draft pleadings.

• Arranges for special conferences and meetings; maintains attorney’s calendar, advising of commitments; makes travel arrangements; prepares and submits travel claims and expense account.

• Schedules depositions, prepares exhibits for court cases; compiles reports or other materials for use by an attorney or other member of a legal staff.

• Maintains or supervises the maintenance of confidential legal files and hard copy or electronic records.

• Assists attorneys in ensuring that deadlines are met for filing various court actions; files orders, judgments, pleadings, briefs and other documents on behalf of an attorney.

• May plan, organize and coordinate secretarial support for a staff of attorneys, general counsel or other legal staff; establish office policies and procedures; schedule activities for attorneys and other staff members.

• May supervise secretarial staff in the completion of required tasks; assign and review work; evaluate performance; provide training; approve leave; initiate disciplinary actions; interpret rules and regulations.

• Operates a variety of modern office equipment; screens phone calls and receives visitors; provides information or refers to appropriate official; opens, reviews and distributes mail; disposes of routine matters; prepares correspondence for supervisor’s signature.

Position will be filled at Levels I - IV, depending on candidate experience.

• Level I: 5+ years of relevant secretarial experience.

• Level II: 5+ years of relevant secretarial experience, plus 1+ years additional experience as Legal Secretary I or equivalent.

• Level III: 5+ years of relevant secretarial experience, plus 3+ years additional experience as Legal Secretary I or equivalent.

• Level IV: 5+ years of relevant secretarial experience, plus 5+ years additional experience as Legal Secretary I or equivalent.

Knowledge, Skills, and Abilities required at this level include knowledge of business English; of computer operations; of basic legal terms and definitions; of business arithmetic; of office practices; and of complex records maintenance. Skill is required to type accurately from plain copy at a rate of fifty words per minute; and to operate standard office equipment. Ability is required to correct rough copy;

to handle confidential work with tact and discretion; to make routine decisions in accordance with agency policy; to deal tactfully with the public; to establish and maintain effective working relationships with others; to follow oral and written instructions; and to communicate effectively, both orally and in writing.

Applicants must be willing and able to fulfill all job-related travel normally associated with this position.

The Oklahoma Indigent Defense System provides a comprehensive benefits package designed to support…