Material Management Specialist

Pediatric hospital looking for a Material Management Specialist that the management, from acquisition to disposal, of all supplies and equipment used to support an institution or agency. These responsibilities include procurement, receipt, storage, control, issuance, inventory, delivery of material, equipment, records, agency mail, and other supplies used to support agency business practices.

Salary: $18.01 per hour.

• Responsible for maintaining established inventory levels of medical, janitorial, office and operational supplies across all facilities. Conducts established inventory counts and determines necessary stock to request for purchase. Conducts an annual physical asset inventory of the warehouse to ensure accountability and compliance.
• Upon receipt of internal supply request, processes and fulfills supply request within 48 hours or notifies requestor of expected delivery date if circumstances impede a timely delivery.
• Monitors the hospital units for patient stock supply of diapers and disposable wipes. Inspects each hospital unit weekly for current inventory level of disposable wipes. Determines supply needed to replenish inventory. Within the hospital units, inspects each patient’s room for current inventory levels of diapers. Determine supply need, verify any changes, and replenish the patient’s diaper inventory. During periods of hospital closures, ensures patient stock supplies are checked and replenished prior to closing.
• Maintains accurate inventory records and resolves any noted discrepancies in the inventory tracking system. Contact supervisor within 48 hours to assist when discrepancies are unable to be resolved. Initiates all purchase requests to ensure the maintenance of established inventory levels by utilizing the hospital’s procurement system and following the procurement guidelines established by the hospital and State of Oklahoma.
• Serves as the primary point of contact for the warehouse. Establishes rapport with vendors, internal and external customers, and other agencies. Contacts vendors when necessary to ensure quality/quantity of receiving product(s) are damaged or not to correct standards. Coordinates with vendors when working on product delays or deliveries.
• Receives all deliveries for the hospital and routes items to designated department. Ensures all receiving documentation is properly processed and forwarded to Finance or the designated department. Responsible for metering all USPS and Federal Express mail and parcels and placing them in appropriate locations for pickup. Responsible for opening and distributing hospital mail to proper departments in accordance with agency procedures.
• Maintains a clean, organized and safe warehouse. Ensure all products are stored labeled correctly and as recommended by the manufacturer. Ensures all walkways are clear from products and debris. Ensures overhead inventory/products/items are correctly stored and secured. Reports unsafe conditions, defective equipment, or hazards to supervisor immediately.
• Responsible for monitors all hospital shred bins to include ensuring all bins are locked for security and confidentiality purposes. Replaces full shred bin within 48 hours of notification from requesting department. Contacts vendor to coordinate the pick-up and replacement of shred bins in a timely manner.
• Follows all established safety procedures and performing proper body mechanics. Uses required personal prospective equipment and material-handling equipment. Safety push/pull items up to 40 pounds and safely lifts items up to 70 pounds. Utilizes mechanical support or request for assistance for any items above 40 pounds for push/pulling and any items above 70 pounds for lifting.
• Responsible for completing all hospital mandatory and assigned training. Will receive and maintain forklift certification. Responsible for following all recommended guidelines and safety practices when using the forklift.

Education and Experience requirements at this level consist of three years experience in receipt, storage, or stock handling work, and issuance of material; or an equivalent combination of education and experience.