Warehouse Administrative Assistant

Warehouse Secretary

Job Title:

Warehouse Secretary

Credentials:
None required for this position.

Education:

High school diploma or GED

Training or experience required: 3 years of school system secretarial experience preferred. Minimum of 1 year with computer experience using word processing, databases, and spreadsheets. 1-2 years processing accounts receivable/payable and 1 year radio dispatching.

Site:
Warehouse

Reports to:

Warehouse Foreman

Contract:

240 Days

Salary

Schedule:

Secretary 1 FLSA Classification:
Non-exempt

Essential Job Functions:

• Perform secretarial duties for the Warehouse.
• Enter copies of purchase orders into the computer daily.
• Prepare and file purchase orders and warehouse requisitions.
• Call vendors when there is a discrepancy in purchase orders.
• Enter appropriate credits into the computer for returned items.
• Receive telephone calls and answer requests for information.
• Receive walk-in visitors and direct them to proper persons or answer questions.
• Maintain audio visual repair records and serve as a liaison between the sites and vendors of equipment repair and return.
• Assimilate data, prepare daily, weekly and other orders and reports, such as warehouse pick lists; delivery logs, etc.
• Prepare daily correspondence.
• Handle incoming and outgoing mail.
• Complete special reports as required.
• Fill warehouse orders from current warehouse stock.
• Perform other duties as assigned.

Knowledge, Skills, & Abilities:

Successful performance of the job requires good customer service/people skills to resolve problems and provide information as requested. It requires following safety guidelines and policies to reduce accidents or injuries to oneself. It requires following school district dress standards, proper attendance or leave policies, and other work-habits concerns. Creativity, initiative and effective problem solving are important to the success of the position.

An incumbent should be comfortable interacting with the general public and news media at all times in a confident and friendly manner. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this Job, the employee is regularly required to sit;

use hands to handle or feel and talk or hear. The employee is frequently required to reach with hands and arms. The employee is occasionally required to stand; walk and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.