Accounts Receivable - Office Assistant

Our client is a well-established international manufacturer and global leader in the design and production of premium equipment for the forestry, land management, construction, and infrastructure industries.

Known for its commitment to engineering excellence, innovation, and customer-focused solutions, the company serves customers worldwide through high-quality products, continuous improvement, and a strong culture of operational excellence.

As the organization continues to grow, we are seeking an Accounts Receivable - Office Assistant to join the Accounting team and help support the day-to-day financial and administrative operations of the business.

The Accounts Receivable / Office Assistant plays an important role in supporting the company's financial operations by ensuring the timely collection and processing of customer payments while maintaining accurate accounts receivable records.

In addition to AR responsibilities, this position provides administrative support to the office by serving as backup reception coverage, assisting employees and visitors, and contributing to the smooth operation of daily office activities. This role is ideal for someone who enjoys balancing accounting responsibilities with administrative support in a collaborative, fast-paced environment.

• Apply, post, and reconcile customer payments.
• Prepare and process daily bank deposits.
• Monitor outstanding accounts and assist with collections to support healthy cash flow.
• Investigate and resolve account discrepancies in a timely manner.
• Respond promptly to accounts receivable inquiries from customers and internal teams.
• Reconcile company credit card transactions and related expenses.
• Process customer credits and returns (RGA).
• Review credit applications and establish new customer accounts.
• Generate equipment invoices and provide backup support for parts invoicing.
• Deliver excellent customer service to both internal and external stakeholders.
• Provide backup support for reception, including answering phones and greeting visitors.
• Assist with general office administrative duties as needed.

• 3–5 years of hands‑on experience in Accounts Receivable and/or office administration.
• High School Diploma or equivalent required.
• Associate's or Bachelor's degree in Business, Accounting, or a related field preferred.
• Strong proficiency in Microsoft Office, particularly Excel.
• Excellent written and verbal communication skills.
• Strong organizational skills with exceptional attention to detail.
• Ability to work independently while managing multiple priorities and deadlines.
• Experience working in a manufacturing or industrial environment is a plus.

• A customer-focused professional who communicates with confidence, professionalism, and empathy.
• Strong problem-solving skills with the ability to identify issues and implement practical solutions.
• A proactive team player who enjoys taking ownership of responsibilities.
• High level of integrity, accuracy, and accountability when handling financial information.
• Adaptability and willingness to support both accounting and office administration functions.
• Ability to build positive working relationships across departments and with external customers.