Athletic Secretary​/Bookkeeper

Job  – Classified – North Bend High School – Work Calendar: 218 days, 1 FTE – Salary: $20.28/hr - $24.45/hr – Reports to Athletic Director – Posted: 6/9/2026

To perform a variety of senior level technical, administrative and secretarial duties to support the Athletic Director and contribute to efficient school operations.

• High school diploma and four years general office experience; or any combination of education and experience which would provide the applicant with the desired skills, knowledge, and ability required to perform the job
• Understanding of the school's goals, procedures, and processes
• Ability to use secretarial practices and office procedures
• Ability to use business English including reading, composition, spelling, grammar, punctuation, and letter formatting
• Knowledge of bookkeeping practices and procedures
• Proficient use of Microsoft Office products
• Familiar with Quick Books accounting software
• Ability to work independently prioritizing tasks to meet deadlines while maintaining accuracy and attention to detail
• Ability to assist Athletic Director in developing office procedures
• Good oral communication and interpersonal skills.
• Ability to work with a diverse public and District personnel using tact, courtesy, and good judgment

• Assists in all aspects of ASB bookkeeping
• Works closely with District Office to ensure policies and procedures are followed
• Compiles purchase orders and requisitions assuring proper approvals
• Tracking team purchases and budget balances
• Daily ASB and Athletic activity collection of money/receipts, ticket sales, fundraisers, etc.
• Facilitates the use of ASB and athletic purchase cards (PCard) for Athletic Director, coaches and advisors to include maintaining proper documentation and coding of purchase orders, check-in/check-out logs, receipts, tracking and allocating transactions. Prepares signed statements and supporting materials for submission to District Office
• Maintains cash boxes, InTouch receipting software chrome books, PAX devices, and ticket caddies
• Assists District Office with the training of advisors and volunteers InTouch receipting software
• Ensure all athletic and ASB revenue are in a secure location according to District policy
• Maintains fundraiser documentation to ensure District policy and procedures are followed
• Assisting in student billing using InTouch Receipting software for fines and fees
• Collecting and preparing documentation for deposits
• Wheels for Education (Raffle), check-out/check-in for raffle tickets, collection of cash, and creating receipts to be provided to District office
• Provide all event and fundraiser forms to District office prior to event occurring
• Provides monthly reporting of ASB and athletic accounts to advisors and coaches
• Assist District Office with Athletic fiscal year-end closing
• Maintains ASB clubs, bylaws, and advisor list
• Assists with Student registration
• Assists in maintaining student worker documentation to include payroll forms and current student worker list.
• Responsible for the sale of tickets for all athletic events including season passes, reserved seating, and playoffs
• Supports Athletic Director in scheduling athletic events and transportation
• Managing athlete eligibility and registration for both high school and middle school via Final Forms
• Responsible for accurately reviewing eligibility and approving athlete registrations per OSAA guidelines
• Ability to navigate OSAA website and knowledgeable of OSAA rules and regulations
• Responsible for reporting and processing Scholar Athlete Award Information to OSAA
• Maintains school-wide Google Calendar of activities, events, facilities, and Athletic Director's schedule
• Maintains scheduling calendar of all athletic events
• Responsible for organization and communication of large home tournaments
• Assists Athletic director in monitoring student office aides
• Assists in organization of ASB and athletic activities with special events
• Coordinates all athletic events to include scheduling workers and supervisors, and printing team rosters
• Produces and emails NBHS daily…