Payroll Accounting Specialist

Payroll & Accounting Specialist assists with payroll and accounts payable processing, general ledger accounting, leads accounts receivable and vendor management. This role offers an opportunity to work closely with cross‑functional teams and make a direct impact on the company's financial health and operational success.

• Supports payroll manager with preparation of bi‑weekly payroll for employees.
• Assists with employee classifications, benefits deductions, and time‑off accruals.
• Reconciles payroll accounts monthly, verifying transactions and resolving any discrepancies.
• Assists with employee payroll inquiries and provides support regarding paychecks, tax forms and deductions.
• Partners with HR to ensure employee core data is accurately and promptly set up in time for payroll processing.
• Works closely with department managers to confirm labor hours and reconcile agency‑provided worker costs.

• Generates and issues customer invoices in a timely manner, ensuring accuracy.
• Monitors accounts receivable aging reports and follows up on overdue payments with customers.
• Applies incoming payments (checks, ACH, wire transfers) to the correct accounts and invoices.
• Investigates and resolves billing disputes by coordinating with internal teams and customers.
• Assists in month‑end close processes, including reconciling AR accounts and preparing reports on outstanding balances.
• Sets up and maintains vendor accounts, ensuring all required documentation (W‑9, banking details, tax forms) is collected and verified.
• Assists with year‑end 1099 reporting for applicable vendors.

• Prepare and post payroll journals to reflect accurate and detailed payroll entries in the general ledger.
• Prepare and post various payroll and labor cost accruals during month‑end close.
• Calculate, prepare and post labor allocation journals to accurately allocate labor costs to projects.
• Assist with reviews of unallowable costs (DCAA compliance).
• Prepare and maintain standard operating procedures and work instructions for all routine tasks performed.

• Ad hoc accounts payable assistance as required.
• Maintains regular attendance, is at work, on time and works full shifts.
• Performs all other duties as assigned.

• Adaptability – adapts to changes in the work environment, manages competing demands and accepts constructive feedback.
• Communications – expresses ideas and thoughts effectively in verbal and written form, demonstrates good listening and comprehension.
• Dependability – responds to service requests, follows instructions, takes responsibility for own actions, keeps commitments.
• Initiative – sets and achieves challenging goals, demonstrates persistence and overcomes obstacles.
• Teamwork – balances team and individual responsibilities, gives and welcomes feedback, contributes to a positive team spirit.
• Work Quality – demonstrates accuracy and thoroughness, applies feedback to improve performance, monitors own work for quality.

• Analytical Skills – synthesizes complex or diverse information, collects and researches data.
• Problem Solving – identifies problems timely, gathers and analyzes information, develops alternative solutions.
• Job Knowledge – competent in required job skills and knowledge, learns and applies new skills, displays understanding of how job relates to others.
• Planning & Organization – prioritizes and plans work activities, uses time efficiently, integrates changes smoothly.
• Productivity – meets productivity standards, completes work in a timely manner, strives to increase productivity.

Associate’s degree (AA) in accounting/finance or a related field, 4 years of experience in payroll processing, accounts receivable and general accounting; or an equivalent combination of education and experience.

• Demonstrated experience processing payroll and use of payroll software (e.g., ADP, Paylocity, or similar).
• Experience using accounting software and ERP systems (Microsoft Dynamics D365 a plus).
• Working…