Accounting & Operations Coordinator

Hours: 8-hour workday with a flexible start time between 6:00 AM and 9:00 AM PT

Assignment: Temporary coverage through January

Target

Start Date:

September 1

Compensation: $30/hr

About the Role

We are seeking a detail-oriented Accounting & Operations Coordinator to support the established operations team of our biotech client with financial, administrative, vendor, and day-to-day operational activities.

This role is well suited for someone with experience in Accounts Payable, Accounts Receivable, purchasing/buying, accounting, or business operations. The ideal candidate will be highly proficient in Excel, comfortable working with invoices and financial records, and confident communicating with vendors and internal teams.

You'll play an important role in keeping purchasing, vendor payments, site services, and financial tracking organized and running smoothly.

Key Responsibilities

• Obtain and manage quotes for site services, including janitorial services, employee food and beverage programs, and onsite events
• Create, track, and maintain purchase orders
• Process and track vendor invoices and payments
• Reconcile financial activity and ensure accounts are accurately reflected in operational and capital forecasts
• Assist with month-end financial activities, including reconciling and zeroing out accounts as needed
• Coordinate vendor schedules and maintain ongoing communication with service providers
• Review vendor terms and conditions and assist with year-end vendor negotiations as needed
• Monitor expenses and help maintain accurate financial records and documentation
• Provide administrative and organizational support to the site operations team
• Partner with internal stakeholders and vendors to resolve invoice discrepancies, payment questions, scheduling issues, and other operational needs

Qualifications

• High school diploma required; college coursework in business, accounting, or a related field preferred
• 2+ years of experience in a related area such as Accounts Payable, Accounts Receivable, accounting, purchasing/buying, or business operations
• Strong proficiency in Microsoft Excel and the Microsoft Office suite
• Hands-on experience with invoicing, purchase orders, vendor payments, or similar financial processes
• Comfortable working with financial records, reconciliations, and account balances
• Strong attention to detail and organizational skills
• Excellent written and verbal communication skills
• Strong customer service and problem-solving abilities
• Ability to analyze invoices, vendor terms, and financial information
• Familiarity with ERP, procurement, or invoicing systems is a plus
• Experience negotiating vendor contracts is a plus, but not required