Office Manager

Office Manager

This position manages the operation of a high school central office and serves as secretary to the principal. The position provides various support services for students, parents, staff, and the public; monitors the building budget, tracks expenditures, and provides regular updates on the building’s finances to the principal; promotes positive public relations for the school and the district.

• Manage the operation of the central school office and establish central office procedures.
• Greet parents, students, and visitors; answer telephone and respond to inquiries; screen calls for administrators; receive and distribute mail.
• Provide secretarial support to the principal and administrators: maintain appointment calendar, schedule meetings, format and type correspondence, forms, memoranda, reports.
• Maintain staff absence and time‑worked records; prepare payroll forms; arrange substitute teachers and provide materials.
• Track and maintain the building budget; create purchase orders and place building orders.
• Record and store field trip information.
• Take primary responsibility for Associated Student Body (ASB) accounting records: collect, receive, and deposit ASB monies; process purchase requests; maintain accurate ledgers; prepare reports.
• Type, review, and proof graduation diploma lists and commencement programs.
• Provide lead direction to office staff; arrange coverage; train and supervise student assistants.
• Maintain confidential records and files for staff and students.
• Assist staff with printing and copying; troubleshoot office equipment.
• Make non‑instructional decisions in the absence of administrators; sign designated forms.
• Manage special projects and events; assign locker combinations.

Reports to Principal.

Works in office environment with frequent interruptions; exposure to visual display terminals; required to deal with distraught or angry parents and students.

• High school graduation or equivalent with three or more years of office experience, preferably involving decision‑making.
• Experience working with adolescents and the public; school district work experience preferred.
• Experience with budgets and accounts payable.
• Training in secretarial procedures or customer service may substitute on a month‑to‑month basis for one year of required experience.
• Knowledge and skills: general secretarial procedures, proper grammar, 60 wpm typing, ability to use office machines, organizational skills, independent judgment, confidentiality, interaction with adolescents, and building good relationships.
• Ability to operate computers and learn specific software (Business Plus, Frontline, Microsoft Office, Google Workspace, Performance Matters).
• Knowledge of certificated and classified union contracts is a plus.

Salary is based upon the current NEOPA Salary Schedule (Level I); placement determined by Human Resources. FLSA:
Non‑Exempt. Work year: 260 days per year, 8.0 hours per day.

Benefits:
Washington state health insurance coverage (SEBB) and a Washington state retirement package for eligible positions. Eligible if expected to work at least 630 hours per school year.

• Medical plan with prescription benefits
• Dental plan
• Vision plan
• Life and AD&D insurance
• Long‑term disability insurance
• Medical Flexible Spending Arrangement
• Dependent Care Assistance Program

All offers of employment are contingent upon satisfactory results of background checks with prior employers and/or character references; satisfactory outcome of criminal history background check (includes fingerprinting); satisfactory outcome of sexual misconduct information from prior school district employers; and approval by the Northshore School Board.

Northshore School District prohibits discrimination on the basis of age, sex, marital status, sexual orientation including gender expression or identity, race, creed, religion, color, national origin, honorably discharged veteran or military status, or any sensory, mental, or physical disability or the use of a trained dog guide or service animal by a person with a disability.

• Northshore School District – Human Resources
• 3330 Monte Villa Parkway
• Bothell, WA 98021
• Phone: (425) 408‑6000
• Email: jobs