Sr Administrative Assistant, Engineering

Bothell, Washington, United States

Provides administrative support to the Vice President of Engineering, the Engineering Leadership Team and the overall Engineering team.

• Performs daily office administration duties.
• Assists with updates to department processes, procedures and training.
• Manages engineering master employee list and organization charts.
• Coordinates presentation materials for monthly engineering & certification department meetings.
• Prepares correspondence, reports and materials.
• Assists with all required training.
• Answers and appropriately handles various phone calls.
• Schedules, coordinates and sets up meetings (e.g. video conferencing, material distribution, etc.).
• Creates, transcribes, and distributes meeting agendas and minutes.
• Manage and maintain the engineering leadership Rolling Action Item List (RAIL).
• Provides follow up on action/outstanding items.
• May assist in meet and greets.
• Orders and makes arrangements for catering services as needed.
• Prepares, sends, receives and routes packages.
• Provides administrative support to the Vice President of Engineering and the Engineering Leadership Team as needed.
• Publishes and maintains engineering monthly Key Performance Indicators (KPIs).
• Manages SharePoint engineering and certification content.
• Assists with engineering and certification continuous improvement initiatives.
• Assists with administrative support and special projects for other departments as requested.
• Serves as back-up for Reception desk as needed.
• Maintains regular attendance including being at work, being on time to work and working full shifts.
• Other duties may be assigned.

To perform the job successfully, an individual should demonstrate the following competencies:

• Adaptability - Adapts to changes in the work environment, manages competing demands, and accepts constructive criticism/feedback and changes approach or method to best fit the situation.
• Communications - Expresses ideas and thoughts effectively in verbal and written form, exhibits good listening and comprehension, and keeps others informed and uses appropriate communication methods.
• Dependability - Responds to requests for service and assistance, follows instruction and responds to management direction, takes responsibility for own actions and doing the best job possible, keeps commitments, and maintains reliable attendance.
• Initiative - Sets and achieves challenging goals, demonstrates persistence and overcomes obstacles, measures self against standard of excellence, recognizes and acts on opportunities, and takes calculated risks to accomplish goals.
• Teamwork - Balances team and individual responsibilities, exhibits objectivity and openness to others' views, gives and welcomes feedback, contributes to building a positive team spirit, and puts success of team above own interests.
• Work Quality - Demonstrates accuracy and thoroughness, displays commitment to excellence, looks for ways to improve and promote quality, applies feedback to improve performance, and monitors own work to ensure quality.

• Customer Service – Displays courtesy and sensitivity, manages difficult or emotional customer situations, meets commitments, responds promptly to customer needs and solicits customer feedback to improve service.
• Planning & Organization – Prioritizes and plans work activities, uses time efficiently, plans for additional resources, integrates changes smoothly, sets goals and objectives, and works in an organized manner.
• Attendance & Punctuality – Schedules time off in advance, begins working on time, keeps absences within guidelines, ensures work responsibilities are covered when absent, and arrives at meetings and appointments on time.
• Self Management - Regulates impact of own emotions upon others, remains focused and energized under stress, accepts criticism and recovers quickly from setbacks, and projects realistic self-confidence in abilities.

Associate's degree (AA) or equivalent from two-year college or technical school, a minimum of 5 years of administrative experience; or equivalent combination of…