Medical Affairs Project Manager; Aesthetic Medical Device

Job Location:

Bridgewater, New Jersey, USA | Bothell, Washington, USA | Redmond, Washington, USA | Seattle, Washington, USA

Join our global diversified pharmaceutical company enriching lives through our relentless drive to deliver better health outcomes to our patients. We are all in it together to make a difference. Be a part of a culture that doesn't just wait for change but actively creates it—where your skills and values drive our collective progress and impact.

Solta Medical, a division of Bausch Health, is a global leader in energy-based aesthetic technologies, providing innovative solutions that support physicians and patients worldwide.

The Medical Affairs Project Manager serves as a key operational partner to the Global Medical Affairs organization. This individual is responsible for coordinating Medical Affairs activities related to investigator-initiated studies (IIS), Medical Affairs-sponsored studies, scientific communications, publications, vendor management, budget tracking, compliance processes, and operational infrastructure.

The position works cross-functionally with Medical Affairs, Clinical Development, Regulatory Affairs, Compliance, Legal, Finance, Procurement, Medical Information, R&D, Commercial, and external partners to ensure efficient and compliant execution of Medical Affairs activities globally.

This role requires a highly organized and self-motivated individual with demonstrated project management capabilities, strong attention to detail, and the ability to manage multiple initiatives simultaneously while ensuring timely execution and completion of key deliverables.

• Manage vendor-related activities, including vendor onboarding, contract administration, purchase orders, invoice processing, and payment tracking
• Collaborate with Procurement and Finance to support vendor management, financial compliance, budget tracking, and reporting
• Track Medical Affairs budgets, study expenditures, and key financial metrics

• Manage grant review workflows, meeting coordination, contracting, payments, and closeout activities
• Monitor educational grant and IIS budgets, payments, and compliance requirements
• Establish and manage IIS governance processes, ensuring compliance with GCP, internal SOPs, and regulatory requirements
• Oversee IIS financial management, including budget allocation, contract execution, milestone tracking, and reconciliation of study spend
• Monitor IIS program performance through defined metrics and reporting
• Support Medical Affairs-sponsored post-market studies, including study startup, documentation management, milestone tracking, budget tracking, and study reporting

• Coordinate the internal publication processes for approval of manuscripts, abstracts, posters, presentations, and scientific communications
• Coordinate publication vendors, timelines, and deliverables
• Maintain publication databases, trackers, and reporting tools

• Develop and maintain Medical Affairs operational trackers, dashboards, metrics, and reporting tools
• Maintain centralized repositories of Medical Affairs study, publication, training, and scientific communication assets
• Manage team documentation within SharePoint, Microsoft Teams, and other Medical Affairs systems
• Coordinate shipment, accountability, and tracking of devices and consumables utilized in Medical Affairs activities
• Assist with development, implementation, and continuous improvement of Medical Affairs processes, tools, and operational workflows

• Support Sunshine/Open Payments reporting activities related to grants, studies, and other Medical Affairs programs
• Assist with training…