Fleet Invoice Specialist

Position Summary

This position is responsible for the payment set up, accounting, and review of maintenance orders and invoices.

• Review invoices and enter supporting details indicating specific work performed or parts installed
• Balancing of National Account statements as well as working closely with accounting for end of month close
• Auditing all invoices to make sure anything that can be capex or warranty is caught
• Working closely with the Accounts Payable team to ensure payments are sent
• Knowledge of VMRS (Vehicle Maintenance Reporting Standards) or ability to learn with training
• Work with the Accounting Department to ensure all information is provided for additional required reporting and month end accruals
• Communicate with personnel within KAG and at vendors regarding invoice status
• Comfortable working in fast paced environment with tight deadlines and production goal
• Quick to learn and adapt in changing environment and processes
• Ability to use problem solving skills related to purchase order matching and invoice entry
• Above average math aptitude needed to properly allocate costs during data entry

• High school diploma required, AP experience preferred
• 2 years experience in the trucking industry
• Basic Microsoft Excel
• Experience using Basware
• Experience with maintenance software
• VMRS (Vehicle Maintenance Reporting Standards) knowledge, certification preferred
• Effective customer service and communication skills