Project Management Administrator

Job Description

The Project Administrator is accountable for providing support to the Project Team in coordinating, planning, monitoring, and administrating projects from conception through implementation. The role assists in all aspects of projects including order review, order entry, scheduling, budget management, agreements and funding, purchasing, expediting, change management, invoicing, collections, monitoring, reporting, shortages, problem reports, and post‑sales services.

• Execute Powell’s Project Management methodology.
• Support project activities from initiation through project closeout.
• Under the guidance of the Project Manager, create purchase‑order requisitions and monitor buyout material; follow up with purchasing to assist in tracking major buyout material and shortages.
• Actively assist Project Managers in accounts receivable and invoice generation.
• Provide support for project financial reporting.
• Monitor Powell's business control systems for scheduling and financial variance.
• Draft and issue change orders, budgets, and preliminary schedules.
• Coordinate with key project stakeholders to assemble, format, and disseminate information necessary for project reporting requests.
• Assist in maintaining and monitoring project schedules.
• Prepare forecast reports, budget status, and other related reports.
• Help the Project Management Department track and monitor KPIs.
• Assist with record keeping and project document management.
• Manage office administration tasks.
• Facilitate project staff meetings, conference calls, and conference rooms.
• Takes meeting minutes and action items during meetings and performs basic follow‑up.

• Experience as a project team member or related position preferred.
• High school diploma required; associate or bachelor’s degree in business administration or engineering preferred.

• Experience with Adobe Pro, Primavera, Microsoft Projects, and Oracle.
• Knowledge of project planning, fiscal planning, and contract management.

• Strong communication skills to interface and coordinate activities with executives, employees, and customers.
• Able to manage multiple priorities and projects.
• Strong organizational and time‑management skills.
• Excellent written and oral communication skills.
• Demonstrated working knowledge of MS Office.

The employee typically performs duties in a normal office environment, with occasional work in a manufacturing environment and exposure to factory elements. Field work at construction sites or customer facilities may also occur. The role involves normal physical demands and compliance with safety policies.

Powell Industries is an equal opportunity employer. EOE Protected Veterans/Disability. If you need any accommodations in the hiring process, you may contact .