Coordinator of PT & OT Clinical Education

This is a fully on-campus role, where we do our work in community with colleagues, students, and campus partners.

Main Campus - Fully onsite

Position Summary Walsh University seeks a highly motivated and self-directed individual to join the College of Health Sciences as the Clinical and Student Onboarding Coordinator for PT and OT. The coordinator provides administrative and operational support for the clinical education components of the OT and PT academic programs. The coordinator works closely with faculty, program directors, clinical education partners, and university offices to oversee the coordination of clinical placement for all Occupational Therapy and Physical Therapy students.

Responsibilities include but are not limited to verification of clinical sites and preceptors, obtaining affiliation and preceptor agreements, ensuring student compliance with all health data, and completing onboarding for students with individual sites. The coordinator will also work with the Directors of Clinical Education for the programs to facilitate the admission application process. The candidate must have excellent critical thinking, communication skills, and technical skills including data entry and competence with Microsoft Office and Excel.

Essential Duties and Responsibilities Provide administrative support for clinical education and fieldwork activities across OT and PT programs

Assist with clinical education preparatory processes for students and faculty

Monitor, track, and maintain clinical affiliation agreements and related documentation for clinical education sites

Support the initiation and renewal of clinical education contracts in collaboration with appropriate university offices

Collect, maintain, and update clinical site information on a routine basis

Monitor student compliance with program and clinical site requirements, including onboarding and required documentation

Communicate clinical education requirements, deadlines, and site specific expectations to students in a timely manner

Maintain accurate records related to student placements, clinical experiences, educator information, and requirements

Data Management, Reporting, and Technology Collect, compile, and maintain clinical education data using university approved software systems and databases

Demonstrate comfort and proficiency with technology platforms that support the administration of fieldwork and clinical education

Generate reports and summaries as requested by program leadership for planning, accreditation, and assessment purposes

Provide guidance and basic training to students and faculty on clinical education systems and processes, as appropriate

Compliance, Accreditation, and External Coordination Assist with accreditation support activities, including data collection, documentation, and reporting

Coordinate with finance and administrative offices regarding clinical education related invoices and audits

Prepare and provide required documentation to external partners and clinical sites as needed

Serve as a liaison between academic programs, university offices, and external clinical education partners

Additional Responsibilities Provide general student support related to clinical education processes and requirements

Complete special projects and additional duties as assigned to support the effective operation of the School of Behavioral & Health Sciences This job description in no way states or implies that these are the only duties to be performed by the employee(s) of this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.

All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities.

Required Qualifications (Knowledge, Skills, and Abilities)
Must demonstrate an understanding the Walsh University Statement of Faith and a commitment to support the Mission, Vision, Values and Code of Ethical Conduct of Walsh University in accordance with Ex Corde Ecclesiae and the Catholic intellectual tradition. Must also possess the following:

Education:

Associate degree, technical certificate, or equivalent education OR an equivalent combination of education and related experience

Work Experience:

Experience in administrative support, healthcare education, higher education, clinical settings, or a related environment preferred

Demonstrated ability to work effectively with technology and software systems used to manage records, data, and compliance

Strong organizational skills and attention to detail, with the ability to manage multiple priorities and deadlines

Effective written and verbal communication skills

Ability to work collaboratively with faculty, staff, students, and external partners

Commitment to confidentiality, accuracy, and professionalism

Skills and abilities:

Professional demeanor, critical thinking, and ability to…