Accounts Payable Clerk

Job Overview

Under the direction of the Accounts Payable Manager, the Accounts Payable Processing Specialist is part of the processing team responsible for the entry of accounts payable related transactions of an assigned portfolio to support the operations of all campuses of the Albany Med Health System (AMHS). This includes review and entry of invoices, credits, reimbursements, as well as statement review and resolution.

The position is accountable for ensuring processing of a variety of payable related transactions in an accurate and timely manner, while ensuring compliance with all applicable policies and regulations.

Ensure all invoices, reimbursements, refunds, credits, and related items are received and processed accurately and timely in the ERP software, including those paid directly and those matched to purchase orders. Identify and address any issues that require additional intervention in a timely manner.

Ensure compliance with and enforcement of all applicable policies, procedures, and regulations. This includes ensuring that all invoices and expense reimbursements include appropriate and required documentation and approvals. Review unapproved invoices and invoice exceptions for potential errors or resolutions, and collaborate with other stakeholders to ensure timely resolution.

Establish constructive working relationships with suppliers to identify, research, and resolve invoicing discrepancies or issues. Proactively identify or prevent issues, including reviewing purchase orders in received status, and conducting statement research and reconciliation with primary suppliers on a regular basis.

Ensure compliance with supplier file processes and standards to ensure invoices and payments are processed and issued to the correct supplier, location and payment method. Respond to inquiries and requests for assistance promptly and professionally.

Assist, educate, and support departments, colleagues, and suppliers regarding invoice or reimbursement processing, policies, or payment status. Maintain records in an accessible manner to support and comply with financial processes and regulations.

Work collaboratively with all other AMHS departments to support the AMHS and Supply Chain missions and ensure outstanding customer services, including but not limited to Sourcing & Contracting, Data Integrity, Accounts Payable, Receiving and Distribution, and Finance and Treasury.

Be available and willing to provide assistance or coverage for colleagues to meet operational needs, and may be asked to assist in other duties or projects not specifically outlined in the job description. The position may be reassigned based on changing demands of the office, either temporary or permanently.

Albany Med Health System is an equal opportunity employer.

This role may require access to information considered sensitive to Albany Med Health System, its patients, affiliates, and partners, including but not limited to HIPAA Protected Health Information and other information regulated by Federal and New York State statutes. Workforce members are expected to ensure that access to information is based on a “need to know” and is the minimum necessary to properly perform assigned duties.

Use or disclosure shall not exceed the minimum amount of information needed to accomplish an intended purpose. Reasonable efforts shall be made to ensure that information is adequately protected from unauthorized access and modification.

• Excellent health care coverage with no copay at Albany Medical Center providers
• A wide array of services and programs to support emotional, physical, and mental wellbeing