Accounting Office Assistant- Part-time​/Temporary

Location: Highlands

Summary The Accounting Assistant II is a team-oriented support position that is responsible for prompt and accurate revenue reporting, problem solving with guests and other members of the Old Edwards team, assisting other members of the Accounting Department with administrative tasks, coding, reconciling and expense tracking. Attention to detail and efficiency are of the utmost importance and the ability to work effectively with periodic interruptions is required.

This position provides flexibility but the work to be completed is critical therefore good communication and self-motivation are also a priority.

Responsibilities Print daily revenue reports

Process daily revenue reports for the following outlets:
Acorn’s, OEI, THM, HMF, Madison’s/Four
65, Mitchell’s Lodge, and Spa filing reports as they are completed

Count Madison’s money with Administrative Assistant and/or Accounting Office Assistant Copy house account and member charge receipts giving the copies to the appropriate parties

Post banquet checks to SMS and G/LSend Club retail sales to OEC Retail Manager Send weekly revenue figures to leadership

Resolve credit card disputes

Resolve various issues that arise helping other employees’ problem solve and research information

Maintain a thorough knowledge and understanding of billing issues that can arise across property

Field banquet disputes and handling collection issues

Bi-weekly billing of Old Edwards Club for charges we have incurred on their behalf

Distribute monthly payments to cabin and house owners

Independently make journal entry for various entry types including corrections

Monthly review of PYCITY in SMSKeep position SOP’s current

Perform annual inventory counts for Warehouse, Acorns, and Spa Serve as back up for Accounting Office Assistant Due to the nature of this position, confidentiality is required at all times.

Other duties and responsibilities may be assigned at the discretion of the Accounting Manager.

Requirements High school diploma required, 2+ years’ experience in accounting field, related degree recommended

Problem solving, account reconciliation, billing review and auditing, invoice preparation skills required

English language skills, second language helpful, customer service and problem resolution oriented

Accounting related mathematical skills

Computer skills to include Microsoft Excel required, ADP, JONAS, Quick Books, SMS host helpful

Must have ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form. Must have ability to deal with problems involving several concrete variables in standardized situations

The employee is regularly required to use hands and fingers to type, write, file, etc. The employee is frequently required to sit. The employee is occasionally required to stand and walk. the employee must occasionally lift and/or move up to 50 pounds.

High school diploma required, 2+ years’ experience in accounting field, related degree recommended

Problem solving, account reconciliation, billing review and auditing, invoice preparation skills required

English language skills, second language helpful, customer service and problem resolution oriented

Accounting related mathematical skills

Computer skills to include Microsoft Excel required, ADP, JONAS, Quick Books, SMS host helpful

Must have ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form. Must have ability to deal with problems involving several concrete variables in standardized situations

The employee is regularly required to use hands and fingers to type, write, file, etc. The employee is frequently required to sit. The employee is occasionally required to stand and walk. the employee must occasionally lift and/or move up to 50 pounds.
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