Accounts Payable Coordinator

We are looking for a highly organized and dependable Accounts Payable Coordinator to one of our excellent Triad clients. This role is responsible for processing and managing subcontractor and vendor invoices, ensuring payments are accurate, timely, and properly documented. The ideal candidate can effectively manage multiple priorities, work in a fast-paced environment, and maintain strong attention to detail. This position reports directly to the Senior Project Accountant.

• Process and organize subcontractor invoices, including scanning and uploading documents into Docu Ware.
• Review, code, and enter invoices, ensuring expenses are accurately assigned to the appropriate jobs, divisions, and accounts.
• Coordinate invoice approvals and maintain subcontractor payment records.
• Process ACH and check payments and resolve any payment-related issues.
• Track and reconcile deductions, back charges, advances, duplicate payments, and other subcontractor account activity.
• Set up and maintain subcontractor records, including W-9s, subcontract agreements, and certificates of insurance.
• Maintain organized records of payments and supporting documentation.
• Provide Spanish translation support for subcontractors and internal team members when needed (preferred, but not required).
• Support bi-weekly accounts payable payment cycles by reviewing payment summaries and invoice details for accuracy.
• Assist with processing ACH, check, and credit card payments while addressing any discrepancies.
• Maintain thorough and organized payment documentation and records.

• At least 2 years of accounts payable or related accounting experience.
• Experience with Quick Books or similar accounting software.
• Strong organizational, analytical, and problem-solving skills.
• Ability to manage competing priorities and meet deadlines.
• Excellent communication and customer service abilities.
• Proficiency with Microsoft Excel and Microsoft Office applications.
• Ability to work independently and collaborate effectively within a team environment.

$45,000.00 to $52,000.00 per year

Search managed by:
Will Stevens

Equal Opportunity Employer/Veterans/Disabled

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.