Staff Accountant - Revenues & Procurement

Staff Accountant

A member on the Finance Office team supporting the fiscal operation and all financial planning functions in support of the County's ~$240 million budget. This position performs many of the revenue posting and deposit processes for the County. This includes the application of payments, deposit processing, documentation, accounting and related postings. This position supports all accounts receivable processes, reviewing collections made in other departments and posting their deposits.

This position helps administer the County's fuel and P-Card programs, travel advance and reimbursement processes, and supports the overall procurement function. As a Staff Accountant, this position shares in the responsibilities of the monthly, quarterly and annual reporting processes, including data validation, account reconciliations, and preparing schedules. This includes all general accounting processes, financial close, internal and external reporting, audit and compliance filings.

This position also supports the accounts payable functions, including vendor administration, invoice processing, and expense reimbursement related processes. They will partner in the evaluation of current operations and in advancing improvements for a better user experience, accuracy and access to information, and financial efficiency. This may include supporting the evaluation of technology and process improvement initiatives. This position has a substantial customer service orientation, supporting all Dare County departments as they navigate these financial processes.

County Revenues and Deposits

• Record cash receipts and enter deposits (journals) and prepare supporting documentation;
• Review physical deposits made by other departments, reconcile and post activity;
• Create batches in the Cashiering module for departments who submit payments for processing;
• Reconcile Tyler Payments module payment activity to payment batches in Tyler (Munis) for departments that process their own deposit;
• Prepare Image Cash Letter file for tax and water department remote deposits in Cashiering module;
• Prepare remote or physical deposit batches; make bank deposits as applicable;
• Monitor the accounts receivable mail address.

P-Card Program

• Review monthly submissions for compliance with policy, appropriate coding, and budget availability;
• Validate tax calculation for reimbursement and appropriate coding;
• Serve as a resource to cardholders on questions about the submission process.

Fuel Card Program

• Administer the fuel card program, including ordering cards for new vehicles, adding and removing users;
• Review and process monthly invoices;
• Serve as a resource to drivers on card use.

Travel Advances & Expense Reimbursements

• Support employees prior to traveling in the steps to receive an advance;
• Review submissions following travel for completeness;
• Support employee submissions of expense reimbursements, answering questions and providing guidance;
• Review for correct account coding, per diem and mileage calculations, documentation and proper approval before processing.

General Procurement

• Support the County's procurement function;
• Serves as a resource to County departments on procurement policies and processes.

Accounting Processes

• Support the monthly, quarterly and annual (calendar and fiscal year) closing process, completing account reconciliations and related correcting entries/processes. This includes the comparison of data between multiple systems to validate its completeness and accuracy;
• Prepare and assist with schedules to support the Annual Comprehensive Financial Report, audit, and other compliance filings;
• Support the County's internal audit function;
• Respond to auditor inquiries and research discrepancies.

County Payment Support

• Support accounts payable processing; review and validate invoice submissions; review correctness of coding, budget availability, proper approval, payment terms, etc.; initiate weekly check run;
• Monitor the accounts payable email address;
• Prepare off-cycle payments and check runs; support County departments with questions on submitting invoices and other requests for payments;
• Support the vendor registration process, including independent verification of banking and other contact information; evaluate appropriate configuration for 1099 reporting; process vendor updates;
• Review and reconcile activity by vendor/payee to support the accuracy of calendar year 1099 filing;
• Serve as an expert on financial policies and as a resource to County departments in their application; make recommendations for policy enhancements and efficiencies.

Operational Backup

• County Utilities - support the review and database import of County utility invoices, review usages, and prepare payment vouchers;
• Monthly/quarterly allocation and posting processes for Occupancy Tax, Food & Beverage Tax, Register of Deeds, and Land Transfer Tax.

Other

• Participate in team meetings, trainings and projects;
• Serve as backup for other members of the team;
• Provide support to Finance team members…