Finance Technician

Description Anson County Finance

Position Title:

Finance Technician

Salary Grade: 61 ($35,797 - $62,091)

Compensation commensurate with experience

Under general supervision, the purpose of this position is to perform clerical and accounting related work in the County Finance Department. Employees in this class performs a variety of tasks in the maintenance of account records. The work involves applying established accounting procedures, principles of bookkeeping, and basic fund accounting to the processing of accounts payable and accounts receivable. Duties include the review of invoices and purchase orders for accuracy, authorizations and coding to appropriate accounts;

correction of incorrect invoice entries; data entry of monthly payables, postdated purchase orders into the computer, deposits, ledger postings, entry of payable checks into Excel spreadsheet and balancing entries against computer runs. Duties also include assisting departments with accounts payable issues. The employee is expected to have a general understanding of the County and its services to respond to inquiries.

Work requires strong organization skills and the ability to meet deadlines. Some judgment is required in selecting and applying appropriate procedures. Tact and diplomacy are required in dealing with vendors, coworkers and citizens while conducting County business. The work is performed under the supervision of the Assistant Finance Director and is evaluated through conferences, review of the work for accuracy and timeliness, customer service and by independent audit of financial records.

The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in the class. The omission of an essential function does not preclude management form assigning duties not listed herein if such functions are logical assignment to the position.

• Reviews of all incoming invoices to ensure proper documentation and management approval. Perform three-way matching by verifying invoices against purchase orders and receiving logs. Reviews all data submitted to ensure expenses are eligible and reasonable and appropriate to the department cost center. They also input high-volume transaction data into the accounting software with strict attention to accuracy.
• Schedules and processes weekly and bi-weekly vendor payment runs utilizing highly controlled checks. Safeguard state and local public assets by ensuring that all physical check stamps or signature machine devices comply with formal governing board resolutions.
• The role applies proper statutory internal control measures to eliminate employee mistakes, unauthorized transactions, or fraudulent activities during the payment process. Monitor vendor payment terms closely to take advantage of early payment discounts. The position reviews the accounts payable reports to prevent past-due accounts and late fees. Route large financial disbursements to upper management to secure necessary payment approvals. Maintain complete transparency across all disbursements to uphold public trust and ensure correct cash ledger accounting
• Accurately tracks, documents, and categorizes paid North Carolina state and local sales taxes on all municipal purchases.
• Resolves billing discrepancies by communicating directly with vendors and internal department heads. Routinely reconcile vendor statements against internal records to identify missing invoices or credit memos. Helps maintain vendor master files including mandatory W-9 forms and onboarding paperwork.
• Performs a variety of administrative support duties to support the Finance Office; receives telephone calls and greets visitors, takes messages, answers questions and directs calls and visitors to appropriate personnel; purchases and distributes postage to departments; shares responsibility for sorting and distributing mail for the department and for preparing and making departmental deposits.
• Shares responsibility for receiving Finance Office cash receipts and bills; prepare receipts;…