Accounts Payable

Accounts Payable

Avery County Schools Avery County School District - Newland, North Carolina Open in Google Maps

This job is also posted in Avery County School District , and North Carolina School Jobs

Job : 5907729
Final date to receive applications: Posted until filled
Posted: Aug 28, 2026 4:00 AM (UTC)

Starting Date: Immediately

Purpose: To provide financial assistance in the areas of purchasing, accounts payable, and reporting.

Responsibilities:

All aspects of the Accounts Payable function for the school district including but not limited to:

• Processes accounts payable invoices for state, local, federal, capital, and ASEP funds.
• Compares goods received to those ordered to ensure accuracy and completeness of order.
• Matches invoices with completed purchase orders.
• Verifies invoice numbers and amounts on invoices due list each week
• Checks invoices for discounts, remits to addresses, sales tax percentages, and accuracy of figures.
• Enters processed invoices into a computer system for payment, checking reports for accuracy of data entry.
• Writes all accounts payable checks.
• Prepares checks for mailing and assembles backup documentation with check copy.
• Processes ACH transfer for employee reimbursements.
• Reports any purchase of fixed assets by sending a copy of the purchase order and invoice to the designated person.
• Files and retrieves materials by alphabetical, numerical, or other established design.
• Performs clerical and administrative duties for the Maintenance Department, including but not limited to:
• Preparing and processing requisitions and purchase orders.
• Communicating and coordinating with vendors regarding quotes, orders, invoices, and other purchasing needs.
• Working closely with the Maintenance Department staff and Finance Director to track current and anticipated project expenditures.
• Maintaining accurate records of purchases, project costs, and outstanding commitments.
• Assisting with monitoring project budgets to ensure expenditures remain within available funding.
• Organizing and maintaining supporting documentation for maintenance and facility projects.

Purchasing

• Maintains vendor accounts payable files.
• Maintains 1099 information for vendors.
• Reviews coding on purchase orders to ensure the use of proper codes.
• Distributes purchase orders after obtaining the signature of the finance officer.

Reporting

• Prepares monthly sales tax reports.
• Works with school bookkeepers to compile information necessary to file annual sales tax refund reports.
• Maintains information as needed by fund, program, county, etc. to collect data for annual sales tax refund reports.
• Prepares annual sales tax refund report for submission to the NC Department of Revenue.
• Completes annual OSHA reports
• Performs other duties as assigned

Knowledge and Abilities:

• Knowledge of general office practices.
• Knowledge of basic bookkeeping and accounting practices.
• Ability to operate standard office machines.
• Ability to use correct grammar, spelling, and mechanics in writing reports.
• Ability to enter data on a computer system.
• Ability to compare information accurately.
• Ability to interpret data and use it meaningfully in reports.
• Ability to use basic computer software programs and learn the use of more complex specialized software programs.
• Oral and written communication skills needed to interact with customers.
• Strong interpersonal skills, especially in the areas of listening, conflict negotiation, problem solving and customer service.
• Ability to work without supervision.
• Ability to exercise independent judgment and initiative in completing work assignments.

Training and

Experience:

• High School Diploma and two years of employment in a business office or equivalent combination of education and work experience preferred.
• Training or experience in the use of Google and Microsoft Office Products is preferred.

Position Type: Full-Time

• Stephanie White
• 775 Cranberry Street
• Newland, North Carolina 28657
• Phone:
• Email: st