Staff Accountant & Administrative Associate

Under the guidance of the Vice President of Administration, the Staff Accountant & Administrative Associate is responsible for supporting the organization's accounting operations through journal entries, general ledger reconciliations, and month-end and year-end closing activities. This position also oversees all aspects of Accounts Payable, including invoice processing, payment preparation, vendor account management, and banking functions.

In addition, this role provides administrative support to the Vice President of Sales by entering conference group contracts into the Kinetic (KX) hospitality system and assisting with contract tracking and related documentation. The ideal candidate is detail-oriented, organized, and committed to maintaining financial accuracy while supporting multiple departments across the organization.

• Bachelor's degree in Accounting, Finance, Business Management, or equivalent work experience.
• 1–3 years of accounting experience preferred.
• Experience with Sage accounting software preferred.
• Working knowledge of Generally Accepted Accounting Principles (GAAP).
• Strong Microsoft Excel skills, including reconciliations, formulas, and pivot tables.
• Excellent computer skills and proficiency with Microsoft Office.
• Professional demeanor and the ability to work well with staff, guests, and vendors.
• Organized, hardworking, approachable, and solution oriented.
• Ability to maintain strict confidentiality relating to financial and personnel information.
• Strong attention to detail and excellent organizational skills.
• Motivation and commitment to work independently and be self-directed.
• Professional image with excellent written and verbal communication skills.
• Position may require occasional weekends, evenings, and holidays as needed.
• Flexibility and willingness to assist different departments while fostering a collaborative and supportive work environment.
• Valid driver's license required.