Deputy Clerk​/Bookkeeper

Agency

Clerk of Superior Court

Division

CSC Moore

Job Classification Title

Deputy Clerk/Bookkeeper (S)

Position Number

Grade

JA01

About Us

DO YOUR CAREER JUSTICE! Each and every day, North Carolina’s courts help provide safety for our communities, prosperity for our economy, and protection for the rights, liberties, and freedoms that sit at the foundation of our state and federal constitutions. Consider an exciting and rewarding career with us and join the more than 7,000 elected officials and employees who make up our workforce and help us ensure that justice is administrated without favor, denial, or delay.

Description of Work

SALARY RANGE: $41,696.00 - $77,036.00

The Office of the Clerk of Superior Court, Moore County, seeks an individual to serve in the position of Deputy Clerk/Bookkeeper in the legal system of North Carolina. Bookkeeping deputy clerks maintain, oversee, and report financial accounting data in a clerk of superior court office. Performs work in an area or program requiring specialized fiscal knowledge and practice of recording, classifying, examining, and analyzing data and records of transactions.

Work involves cash receipting; accounting; check writes; fund disbursements; general ledger and chart of account maintenance; generation, verification, correction and distribution of certain accounting reports and entering accounting transactions in the Enterprise Justice System while adhering to established segregation of duty procedures. In larger offices work may be specialized by concentration in one or two areas of responsibility.

Knowledge

Skills and Abilities

/Management Preferences

As a Deputy Clerk/Bookkeeper, you may perform a variety of duties such as, but not limited to, the following:

• May include independent responsibility for maintaining accounting records or separate accounts receivable/payable functions.

• May include varied responsibilities affecting the fiscal and financial operations of their respective work unit.
• Analyze data for accuracy, problem-solves, and interpret applicable policies and statutes. Identify and correct errors in their own or others’ work; accountable for accuracy of entries and reconciliation of data and information.
• Prepare, print, and mail checks from payment authorizations to repay bonds, pay alimony, child support, jury payments, etc.
• Process escheats (unclaimed funds), research for valid address, populate escheats spreadsheet, prepare and sends letter of notice, calculate interest, report to State Treasurer, balance with Enterprise Justice System.
• Prepare and mail notices to citizens for unclaimed deposits, and voided check.
• Set up minor trust investment accounts with local banks.
• Prepare files for destruction in accordance with Rules of Recordkeeping.

New hires may be paid above the minimum rate depending on education and experience in a North Carolina Clerk of Superior Court office.

Knowledge of: theories, principles, practices and terminology of accountancy; working knowledge of accounting methods, procedures, and accounting practices; accounting and other software (e.g., Excel, Word, web browser). General knowledge of applicable information technology (e.g., file management, network drives) to meet work needs.

Skills in: active listening; communicating both verbally and in writing; and MS Office including Excel.

Ability to: compile, monitor and examine various routine financial accounting data for accuracy and integrity following standardized methods, formats and procedures; print and analyze Enterprise Justice System reports; recognize and research unusual activity for further investigation; understand and adhere to systems of internal control; gather and report routine financial information and…