Field Administrative Assistant - Whitsett, NC

Temporary Administrative Assistant

On-site Administrative Assistant

Approximately 24 months

• Job Trailer
• Construction Job Site
• Various personalities
  • Office/client executives
  • Government representatives
  • Construction workers

• Maintain files, logs & logins (electronically & manually)
• Write and prepare meeting minutes/agendas
• Write letters, emails & correspondence on behalf of Project Managers
• Prepare spreadsheets from pre-made templates & occasionally from scratch
• Daily weather reports
• Fax, scanners, printers – use, maintain, fix and keep a stock of supplies (ink, toner, etc.)
• Maintain contacts in Outlook
• Introduce subcontractor safety & violation programs to subcontractors
• Help keep the job trailer office clean and organized, stocked with supplies including food
• Multiple other tasks as assigned
• Computer Skills (Mandatory)
  • Excel - Daily use, must be able to work from a template or begin from scratch
    • Simple formulas
    • Formatting (lines, colors, etc)
  • Word - Daily use, must be able to work from a template or begin from scratch
    • Formatting (lines, colors, etc)
  • Outlook - Email – Compose on behalf of project managers
  • Contact updating
    • Scheduling meetings & calendar
  • Adobe Acrobat
    • Convert to PDF
    • Print/Save to PDF
    • Combine multiple PDF files into one